Miscellaneous repair and maintenance services

Tender description

The contract will consist of planned preventative maintenance of air conditioning, refrigeration and ventilating plant contractors to work as required in Council properties and those of other external clients in the provision of this service. The contract will commence on 1 June 2020-31 March 2023 with an option to extend for a further 2 years up to 31 March 2025. The execution of the works undertaken by the contractor under this contract shall enable the client to discharge their responsibilities under the F-Gas regulations and those of The Energy Performance of Buildings Directive (EPBD) in relation to the undertaking of TM44 inspections. The contractor shall act as the person in ‘Control’ of the systems as defined DCLG improving the energy efficiency of our buildings document, and as such, shall be responsible for facilitating the TM44 inspection process for all relevant properties / installations at an appropriate level as required by the regulations. The contract also consists of carrying out the planned preventative maintenance of air-conditioning, refrigeration and ventilating plant installed on Council controlled premises, to ensure that they are maintained in a safe condition so as to prevent risk of injury to any person or damage to any property, to ensure optimum system efficiency, and to extend the working system life. The major components comprising the air-conditioning, refrigeration and ventilating systems to be maintained are: unitary water and air cooled AC units; packaged air to air, air to water and water to water AC and heat-pump units; AC and ventilating air handling units; packaged chillers; closed cooling towers; control panels; compressors; condensers; diffusers; dry coolers; evaporators; fans; filters; grilles; heat exchangers; heating and cooling coils; heat recovery ventilating units; humidifiers; motors; pumps; pipework systems; sensors; switching systems; terminal units; valves and water treatment units. The maintenance contract shall be in the format of mobile periodic maintenance, including consumables, specialist labour plus emergency call-outs, spares and specified replacement parts. Service visits are to be within the months shown in the Schedule of Properties – Appendix 1 and shall not lapse the date given. Inspections are permitted to be undertaken up to 2 weeks early. The contract shall comprise of the remedial works required to repair the existing equipment if found to be faulty subject to the prior approval of the budget holder and client and shall be in accordance with clause 2.13.