C17966 Systems Audit Phase 2

Tender description

Why the Work is Being Done We are looking for a partner to provide phase 2 of an assessment of the business systems being used across the Home Office. An audit is taking place of the systems that are in scope for this phase. We now seek to develop the data to a greater level of detail and to bring in more systems into scope. Problem to Be Solved In order to implement the DDaT strategy, we need up to date information about our existing IT estate. We need to enhance the audit data we have so that we can prioritise where the CTO function needs to provide advice and assurance, to identify where there are opportunities for shared technology services and to gauge which services are being or can be delivered in a product centric way. We would like to capture business entities, identify business capabilities and identify where there is duplication. The inventory will feed into System Road-mapping and Lifecycle planning. We would like to explore tooling and maintenance options and to continue to improve data visualisation. We also need to increase the scope of the existing audit to include our internal facing business services. Who Are the Users The CTO function and Home Office governance boards need to be able to make effective plans and decisions based on clear, consistent and up-to-date enterprise-wide data. Early Market Engagement Work Already Done We are currently gathering basic data for the all the systems that support our business services and to a greater level of detail for those we have agreed are a priority (around 20%). Existing Team There is an existing team from the supplier delivering phase 1 of the audit. Current Phase Not applicable Work Location Apollo House, Croydon. Some travel to other Home Office sites might be necessary. Working Arrangments Meetings and data collection exercises should be face to face on site. Report generation and other tasks can be done remotely. Security Clearance All staff must have CTC level security clearance prior to starting work. Staff not in current possession of CTC security clearance must be willing to undergo and capable of achieving CTC security clearance. Additional T&Cs Travel expenses will be paid for journeys outside the M25 with the prior agreement of the customer and in line with HO Policy. Subsistence will not be payable. Rate caps will apply with £900 as the maximum rate for exceptional, multi-skilled resources but the expectation is that lower rates apply to this work. SFIA caps will apply. Skills & Experience Evidence of delivering systems audits for organisations of a comparable size and complexity as the Home Office within the last two years (one example only). Evidence of the effectiveness of methodologies for systems audit (one example only). Evidence of showing systems roadmap insights and other benefits to client organisations from work done by the supplier on audits (one example only) Evidence of identifying risks, dependencies and impacts arising from the stakeholder engagement needed for the delivery of the outcomes (one example only). Nice to Haves Evidence of deploying evolvable and maintainable systems audit repositories (documents, processes, web sites and/or other tools) actually in use by client organisations (one example only) . No. of Suppliers to Evaluate 4 Proposal Criteria Capability (Organisation and Team) Approach and Methodology Mobilisation including timeframes How they have identified risks and dependencies and offered approaches to manage them Team structure Cultural Fit Criteria Ability to function effectively and collaborate in a multi-supplier environment Ability to work in a manner in accordance with GDS Service Manual or equivalent https://www.gov.uk/service-manual Payment Approach Capped time and materials Assessment Method Work history Presentation Evaluation Weighting Technical competence 50% Cultural fit 10% Price 40% Questions from Suppliers No questions have been answered yet Budget range