Rateable Value Finder and an Online Forecasting Product

Tender description

Summary of the work Identification of Business properties on IOW not currently rated for Business Rates plus any discrepancies in rateable value of existing assessments. A forecasting tool to identify potential increases/decreases to rateable value affecting IWC to determine the effect of outstanding appeals to rateable value of business rates, providing audit compliant reports. Expected Contract Length 1 year Latest start date Wednesday 1 January 2020 Budget Range Rateable Value forecasting tool £5000 per annum. 10% of any additional rateable value found. Why the Work is Being Done In order to increase business rates income and to provide audit compliant forecasting of outstanding appeals affecting business rates income for the local authority.The supplier must provide accurate information of Business properties on the Isle of Wight that are not currently rated together with any discrepancies in the rateable value of them in order to ensure accuracy of the rating list held by the Valuation Office Agency. The Supplier must also provide documented evidence and reports to substantiate any additional rateable value or discrepancies identified within set timescales. The Supplier will also provide the IWC with the ability to access to data providing rateable value histories and trends throughout the rating lists back to 1990, summary valuation data for assessments, details of changes required to each local rating list, as a result of authority reports, VO decisions or appeals, lists of assessments listed for appeal or settled appeals. Problem to Be Solved Risk of appeals against rateable values in Business Rates for properties on the Isle of Wight which may affect the income for the Local Authority and for which an audit compliant estimated provision must be made in the accounts. In addition the Isle of Wight Council need to increase rateable values of any properties that are not currently rated or any that have may have increased due to extentions of business properties. The supplier will work closely with the Valuation Office Agency (VOA) notifying them via IWC or other means of all discrepancies identified as soon as practicable on being notified of them to ensure they are reflected by entries into or amendments made to the local rating list by the VOA. The Supplier will provide property assessment reports to IWC providing detailed information on the relevant properties identified as new or amended assessments to provide to the VOA and additional RV found and agreed as increased value will be invoiced at 10% of any additional RV found. Who Are the Users The Revenues Manager, Revenues Team Leader & Principal Accountant IWC will access the portal to obtain the reports in respect of the estimated appeals provision on a regular basis which will form part of the accounting of the council which is audited. Early Market Engagement Analyse Local Inform CPI have previously provided this service Work Already Done N/A Existing Team The Supplier will be working with the Revenues Manager and Business Rates Team and also Principal Accountant, providing relevant reports for required information to support the estimated provision for appeals against rateable value affecting Isle of Wight Council. Current Phase Not applicable Skills & Experience • Have previous experience of working with Local Authorities • Have previous experience of working with the Valuation Office Agency • provide reports in relation to forecasting effects of outstanding rating appeals • be audit complaint Work Location The work will be in relation to properties on the Isle of Wight and the supplier will work remotely. Working Arrangments The work will be in relation to properties on the Isle of Wight and the supplier will work remotely. Security Clearance N/A Additional T&Cs https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/834950/dos-4-call-off-contract.docx No. of Suppliers to Evaluate 3 Proposal Criteria • Technical Solution • Approach and Methodology Cultural Fit Criteria • Work as a team with our organisation and other suppliers • Share knowledge and experience with other team members • Can work with clients with low technical expertise Payment Approach Fixed price Evaluation Weighting Technical competence 35% Cultural fit 5% Price 60% Questions from Suppliers 1. Can explain what that means?"Rateable Value forecasting tool £5000 per annum.10% of any additional rateable value found." the rateable value forecasting tool is a method by which outstanding appeals affecting the rateable value on the Isle of Wight and currently we pay £5k to the provider 10% of any additional Rateable Value found that is not already listed or in the process of being listed due to IWC already being aware. 2. Do you have any specific technical or non-technical requirements relating to being audit compliant? A report which provides a consistent approach that is acceptable for audit purposes for the calculation of potential losses in rateable value. 3. Might this compliance be achieved by providing IoW with supporting materials relating to each proposed billing authority report? Potentially. 4. Do you anticipate the supplier submitting reports to the VO directly, or via IoW? Via the IOW