Advice on integrated finance, HR and payroll systems

Tender description

Why the Work is Being Done ORR currently uses separate finance, HR and payroll systems. The current contracts have varying end dates, from March 2019 (with the option to extend) to April 2020. Our current systems are: Finance: Sun Systems accounting system (version 6.1) (payment service outsourced to Liberata) Payroll: Star (outsourced to Liberata) HR: Sage (SnowdropKCS2011) (system provision only) Problem to Be Solved As there is a crossover between the data held on each system, we would like to look at what our current systems are used for, identify where integration would be useful, and identify what integrated systems we could investigate further, with the aim of making processes more efficient, in a cost-effective and proportionate way. Who Are the Users The systems are used by finance and HR colleagues in order to administer their respective functions in pay, finance and HR. Early Market Engagement Work Already Done Existing Team The successful supplier will work with the individuals who carry out finance, HR and payroll processes. The Finance team has 10 staff and the HR team has 9 staff (varying grades and roles). Current Phase Discovery Work Location The team is located in the ORR head office at One Kemble Street, London, WC2B 4AN. Working Arrangments A mixture of on-site and off-site working. on-site working will be at One Kemble Street. Security Clearance Not applicable Additional T&Cs Skills & Experience Expertise in process mapping for finance, payroll and HR systems Recent experience of integrating finance, payroll and HR systems in small organisations (<300 staff) Can communicate effectively to engage the various stakeholders and users of the system in order to withdraw the necessary information Must be able to complete the work by 07 April 2019 Nice to Haves Previous experience of working with public sector organisations Be able to complete the work by 31 March 2019 No. of Suppliers to Evaluate 4 Proposal Criteria the proposed approach and methodology Technical solution Value for money Cultural Fit Criteria Ability to work collaboratively with the project manager and team sharing knowledge and experience to ensure effective outcome. Ability to take responsibility for work, resolving problems and being able to adapt quickly to any agreed changes. Ability to work with Government, including stakeholders with low technical expertise. Payment Approach Fixed price Assessment Method Written proposal Evaluation Weighting Technical competence 70% Cultural fit 10% Price 20% Questions from Suppliers Budget range max budget is £15k