Reprographic supplies

Tender description

The successful supplier will be required to provide multi-functional and reprographic devices and associated print services for Holy Cross MAC at the following schools: — Cardinal Newman Catholic School, — Bishop Ullathorne Catholic School, — St Thomas More Catholic Primary School, — Christ the King Catholic Primary School, — St Augustine's Catholic Primary Schoo, — St John Vianney Catholic Primary School, — St Elizabeth's Catholic Primary School. The successful supplier will be required to provide, maintain and manage the multi-functional and reprographic devices and associated print services for all Schools within the Holy Cross MAC, Coventry. Holy Cross MAC will require PaperCut MF Print Management Software and the software would need to be embedded into all devices, in order that staff could collect their printing from any machine within each school, via an RFID, pin code or USB biometric reader. Software assurance should also be included, in order that Holy Cross MAC receive server and client updates, year round. Devices would need to be supported for Windows 10 and above also Mac OS software and Android. An air print service such as EveryonePrint or similar would also be required to support the Schools mobile devices. The contract being tendered is for 3 years in duration from 1.8.2020 until 31.7.2023, with the option to extend the contract term for a further term of up to 2 years. The current individual school contracts which have not expired by the MAC contract commencement date will join the MAC contract on the day after the dates detailed below. The MAC may grow in the number of schools becoming part of the MAC during this contract period. The provision of services within any further schools, when they have joined the MAC, may fall under the scope of this contract. The successful supplier would be expected to provide the service within the additional schools, using the same costing model, ratios, etc. that they applied to their successful financial submission for the MAC, at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAC. Whilst the client prioritises value for money as a key objective of the competitive tender process, the governing bodies and the Holy Cross MAC are not obliged to accept the lowest price.