Event services

Tender description

The scope of the contract is to provide audio-visual production services to Scottish Water for large and small-scale events. You will be expected to work with Scottish Water and its appointed creative partners to understand event design and provide creative audio-visual production solutions. You will be expected to provide solutions for activities and set production, source and supply reliable and effective audio-visual equipment and event kit for production of events, transport and install audio-visual equipment, attend set-up days and provide on-site support on event days. We also expect the appointed supplier, where possible, to provide quality sustainable products and be making ongoing improvements to reduce their environmental impact and support a sustainable event. It is a minimum required that the supplier must be able to deliver the service pan Scotland. Suppliers that can only deliver the service to regions of Scotland will not be considered. Scottish Water services support the daily lives of 2 540 000 households and 152 000 business premises across Scotland. We employ nearly 4 000 people based all over Scotland. Our events are one of the key channels we use to communicate face to face with our internal and external audiences. Our events offer us the opportunity to communicate key messages, show case future plans and engage with customers and employees. It is Scottish Water’s intention to have a pool of quality AV suppliers that can be utilised to deliver various large and small-scale events for both internal and external audiences across different locations in Scotland over the next 3 years. Scottish Water will look to optimise the number of suppliers to give best value but reserves the right to appoint a single source supplier if deemed best value. Several large-scale events we host run a series of events over several weeks or months. Therefore, at times, we anticipate a need for different suppliers to be working on different events. We intend to have only one AV supplier working on one event at a time and do not intend have several AV suppliers at the same event. The appointed providers will be awarded projects based on their experience, ability to deliver creative solutions specific to the event requirements, offer best value for money and availability. It is estimated, but not limited, that over a 3-year period we will host around 3 large scale external programmes which run as a series of events (approx. 14 per year in total over several weeks), one large scale internal programme (approx. 20 events over 3 months) and around 70 small scale events. The scope of the contract is to provide audio-visual production services to Scottish Water for large and small-scale events. You will be expected to work with Scottish Water and its appointed creative partners to understand event design and provide creative audio-visual production solutions. You will be expected to provide solutions for activities and set production, source and supply reliable and effective audio-visual equipment and event kit for production of events, transport and install audio-visual equipment, attend set-up days and provide on-site support on event days. We also expect the appointed supplier, where possible, to provide quality sustainable products and be making ongoing improvements to reduce their environmental impact and support a sustainable event. It is a minimum required that the supplier must be able to deliver the service pan Scotland. Suppliers that can only deliver the service to regions of Scotland will not be considered.