DBC (SF) Off Site Archiving

Tender description

The Council requires a contractor to provide a service for the storage, disposal and retrieval of its paper records. Key components of contract: o The transfer of our existing storage boxes to the new contractor (If applicable) o Arranging Collection of new storage boxes to go into storage o The Council must be able to use a contractor on-line portal to request records, submit instructions, monitor inventory, and track progress of retrieval, submit and monitor disposal requests. Administrative access and user access is required. o Delivery / retrieval service for records when required (both next day, and in case of emergency; same day) and the ability to have records scanned back securely to BSI 1008 standards. o Secure, safe and compliant storage of the records. o Secure and evidenced certified destruction of records when required (at your premises) o Effective Contract Management, Account Management and performance monitoring o Auditing and advice on optimum storage performance would be useful o A simple, accurate and efficient invoice process, preferably one invoice per month Contract Period The Contract period will be for an initial period of 5 years with the option to extend the contract by a further 2 years. The commencement date for the contract will be 1 April 2020 All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 20 December 2019. Any tender submitted either manually or by email will not be accepted.