Administrative services for business operations

Tender description

UK Shared Business Services (UK SBS), on behalf of the UK Research and Innovation through Innovate UK wishes to establish a framework for the provision of the energy catalyst accelerator programme’ for energy catalyst round 7 and 8, of the programme along with bolstering non-grant support through business acceleration support for both the UK companies and international partners. UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the ‘Regulations’). The award of this framework will be based on 3 lots: Lot 1: Energy Catalyst Accelerator Programme (ECAP); Lot 2: Learning from Overseas; Lot 3: Programme Showcasing and Dissemination. A supplier/consortium will be appointed for each of the 3 lots details above. Potential suppliers/consortia are invited to tender for one or more lots. The Lot 1 provider will be responsible for the development and delivery of the ECAP. This will include: — development of the business accelerator content, — assessing the needs of the energy catalyst grant recipients, — allocating a business coach to each project for bespoke, hands-on 1:1 support, — providing, according to project needs, technical expertise and practical help on business subject matters to enable the companies to deliver their technology in SSA/SA markets. This may include areas such as: — commercialisation of energy innovation, — business plans and models for overseas markets, — fundraising, negotiations and pitch support, — overseas market approaches, — regulations, IP and legal issues when working, — gender equality and social inclusion, — team skills and development, — testing facilities and trial opportunities, — communications. The key responsibilities and outputs under this lot are: A: Project specific support — conduct an assessment of energy catalyst round 7 and 8 grant recipients and work with project team to understand their specific needs in relation to business support, — develop and provide Innovate UK and project teams an acceleration plan for each project, — provide each project with a business coach for 1:1 support, both project partners both in the UK and overseas —— at least 4 visits per 12 months by the mentor to the UK based project team (all project years); —— at least 2 visits per 12 months by mentor to overseas project partners (at least year 1 of project)*; —— at least monthly telephone/video conference with project team; —— ad-hoc email correspondence when required. — allocate technical experts to projects based on their individual needs, — work with other programmes with TEA partners to signpost projects suitable for follow on work such as through the Shell Foundation and Acumen, — provider ‘ad-hoc’ support to grant recipients throughout the duration of the programme. This ‘ad-hoc’ support is defined as providing guidance and technical business expertise to grant recipients through the duration of their grant on unforeseen issues which arise. We welcome suppliers to propose methodologies for the management and resolution of these issues based on their expertise in this area, — provide travel and subsistence costs for any UK and overseas travel required as part of your submission, — work with Innovate UK funded support, such as the Enterprise Europe Network, to complement rather than duplicate any business support already being provided to the grant recipients. * We encourage suppliers to use local capacity/offices however, where this is not possible and where security in country is an issue, we are happy for the supplier to arrange alternative arrangements, such as meeting at a different, more secure, location. All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the e-sourcing portal Delta. The contracting authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. The contracting authority shall utilise the Delta eSourcing Procurement Tool available at www.uksbs.delta-esourcing.co.uk to conduct this procurement. All enquiries with respect to problems or functionality within the tool may be submitted to Delta eSourcing on 0845 270 7050. Please utilise the messaging system within the e-sourcing tool at the above link. Please note this is a free self-registration website and this can be done by completing the online questionnaire at www.uksbs.delta-esourcing.co.uk The aim of Lot 2 is to accelerate innovation across the transforming energy access sector, reaching beyond the energy catalyst accelerator programme into the broader community. We wish to transfer knowledge and learning between our grant recipients and their partners, and the broader TEA family (UK and overseas), in addition to other overseas and UK organisations or individuals working within this sector. We require a series of UK and overseas events and engagement activities that bring together UK and Sub-Saharan Africa and South Asia delegates. The key responsibilities of this provider are: — delivery at least 2 UK events per year (2019/20 and 2020/21) to be attended by both energy catalyst projects and their overseas partners, — delivery at least 2 overseas event per year (2019/20 and 2020/21) to be attended by both Energy Catalyst Projects and their overseas partners, — provide travel and subsistence costs for any UK and overseas travel required as part of your submission. This should include both your employees and grant recipients, in addition to UK Energy Catalyst projects and their partnering overseas organisations, — collect and report to Innovate UK feedback from event attendees in order to track success of the programme about partnerships and impact. These events have the objective of enabling 2-way transfer of knowledge, expertise, positive/negative experiences working within this sector and lessons learnt between UK and overseas organisations. These events should also have the ability to help shape future policy in this area, whilst supporting learning in line with TEA/GCRF objective areas. They could take the form of workshops, conferences or any other innovative means of knowledge transfer and dissemination bidders proposed. Note: these events will be open to all Energy Catalyst grant recipients from Round 3 onwards in the first instance, and then the broader TEA community and other organisations/individuals operating in this sector. The provider will be responsible for the application process for these if the events should these be over subscribed. All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the e-sourcing portal Delta. The contracting authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. The contracting authority shall utilise the Delta eSourcing Procurement Tool available at www.uksbs.delta-esourcing.co.uk to conduct this procurement. All enquiries with respect to problems or functionality within the tool may be submitted to Delta eSourcing on 0845 270 7050. Please utilise the messaging system within the e-sourcing tool at the above link. Please note this is a free self-registration website and this can be done by completing the online questionnaire at www.uksbs.delta-esourcing.co.uk Lot 3: Programme showcasing and dissemination (600 000 GBP) We wish to disseminate the impact of the energy catalyst (Rounds 3-8) programme through showcasing activities. These activities included, but are not limited to: — produce ‘look and feel’ including, name, photographs and illustrations to be used across the ‘Energy Catalyst Accelerator Programme’ by those delivering Lot 1 and 2, — produce a content capturing and dissemination strategy, — produce case studies to be hosted on Gov.UK website – minimum of 5 per year, — identify opportunities for and produce blogs to disseminate programme, — produce and distribute press releases at notable points throughout the programme – minimum of 5 per year, — capture and create content throughout the programme, — produce videos showcasing projects, events and overseas missions (at least 3 missions), — provide travel and subsistence costs for any UK and overseas travel required as part of your submission. This should include both your employees and grant recipients, — collect and report reach and impact of dissemination activities. Within this lot, we welcome bidders to propose any further innovative means of programme dissemination to be included within this lot. All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the e-sourcing portal Delta. The contracting authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. The contracting authority shall utilise the Delta eSourcing Procurement Tool available at www.uksbs.delta-esourcing.co.uk to conduct this procurement. All enquiries with respect to problems or functionality within the tool may be submitted to Delta eSourcing on 0845 270 7050. Please utilise the messaging system within the e-sourcing tool at the above link. Please note this is a free self-registration website and this can be done by completing the online questionnaire at www.uksbs.delta-esourcing.co.uk