School cleaning services

Tender description

The successful tenderer will be required to provide cleaning services at The Stourport High School and VIth Form College. The school prides itself on providing opportunities for young people to excel both inside and outside school, ensuring that their students are the best they can be each and every day. The school is consistently judged outstanding by Ofsted and are proud to have been recognised by the Specialist Schools and Academies Trust (SSAT) as being in the 20 % of Schools nationally. The current student roll number is circa 1 200 with 200 teaching and support staff. The cleaning services provision at the school has not been market tested in recent years and to ensure best Value principles are applied the principal, sponsors and school governors have made a decision to tender the cleaning service provision. The cleaning staff are currently employed by the client. For the avoidance of doubt the sports facilities are cleaning by an external contractor and this will be included within the new tender specification. TUPE Regulations, including pension rights where applicable, will apply to this contract. The Stourport High School and VIth Form College are seeking both innovation and the application of current initiatives within the cleaning industry within the tender submissions and would expect as a result of this to be able to identify ‘Best Value’ and work in partnership with the chosen supplier going forward. The school has set 5 key objectives regarding the outcome of the tender process. They are: — seek to modify work patterns to improve and maximise productivity, — the introduction of innovative processes and equipment to improve operational standards and productivity, — to implement tangible reporting procedures and monitoring systems to enable the client to audit the contract on a regular basis, — to ensure Best Value principles are maintained throughout the contract period and wherever possible to reduce costs year-on-year, — to modify and improve work practice, particularly as regards equipment and chemicals, ensuring that skills training is regular and ongoing throughout the contract term. The contract being tendered is for 1 + 1 years in duration, commencing on 12.8.2019. The contract is fixed price with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the client. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required. The client expects that the tendered amount of hours are worked at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale of the client requires the successful supplier to operate at all times in providing a clean environment that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved as detailed within the tender specification.