School cleaning services

Tender description

ACES Academies Trust currently comprises one secondary School (Hinchingbrooke School) and one primary school (Cromwell Academy), both situated on the western approaches to Huntingdon and located 500 m apart. All schools within the Trust offer an environment for students to flourish and achieve their full potential through creativity. The schools have facilities constructed within the last 5 years through to a Grade 1 listed property at Hinchingbrooke School dating back to the mediaeval times. Tender information The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools’ facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the client requires the successful supplier to operate to at all times is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1.9.2019 until 31.8.2022 with the option to extend upon agreement with the client, for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Current cleaning arrangement At present there are 23 cleaning staff employed at Hinchingbrooke School where the structure is: — 1 non-working cleaning supervisor, — 2 cleaning operatives, — there is 1 cleaner present in school during the day. At present there are 3 cleaning staff employed at Cromwell Academy where the structure is: — 1 working cleaning supervisor, — 2 cleaning operatives. The annual value of the current contract is 193 827 GBP. There are incumbent members of cleaning staff who are members of the LGPS. Please be advised that the Trust has a minimum requirement for a supplier’s employer’s liability / public liability and professional indemnity insurance of 5 000 000 GBP. The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP.