Event services

Tender description

Provision of events and project management services in respect of a number of Royal and State Ceremonial events in London and Windsor, that are of national and international significance. The programme of events include but are not limited to: — National Service of Remembrance at the Cenotaph (Remembrance Sunday), — State Visits to the UK by foreign Heads of State, — flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day, — a number of other major royal events, — other memorial occasions on an ad hoc basis. Please be advised that the estimated value of this requirement is estimated to be 40 000 000 GBP-50 000 000 GBP which comprises a programme of planned events worth between 1 000 000 GBP-2 000 000 GBP per annum and other unplanned major events. For more information about this opportunity, please visit the Delta eSourcing portal at: DCMS is seeking a supplier that will provide a full turnkey event and project management service. The services that are required include but are not limited to the following: — event planning, coordination and management, — planning of works and delivery, — project management, — logistics management, — event digital services — large screens for media broadcasting, — supply chain management (sourcing, and managing suppliers/subcontractor, negotiating costs, delivery arrangement, payment collection and processing), — financial management and reporting, — reinstatement works, — storage of temporary structures and event items, — provision and installation of public address system, — provision and deployment of portable radios, — provision and management of public toilets, — provision of stewards and support staff, — provision of flags and flagpoles, — provision of temporary media structures and enclosures, — installation of event items and other temporary structures.