MOD Project Delivery Centre of Excellence support

Tender description

Why the Work is Being Done Through the functional leadership model, significant activity is being undertaken across Defence to strengthen the operating model for Project Delivery and deliver a programme covering people, processes (including tools), governance and enablers designed to improve overall Project Delivery capability. The Project Delivery Functional Strategy, published in February 2019, sets out a programme of work focussed on ensuring Defence has the right people, with the right skills, in the right place, at the right time. The Project Delivery Function in Defence will be aligned with the rest of government. It will be a function comprised of professional, respected people delivering high quality outcomes; people with a clear career structure, support, training and qualifications that enable them to deliver and develop. A function that consistently delivers high quality outcomes using sharper governance and simpler, more consistent, processes. A report/schedule of work will be generated within one week of contract award, clearly defining the deliverables outlined below, and the proposed acceptance criteria for and detailed deliverable development timescales for each. Work Packages 1 to 6 are to be provided by not later than end March 2020 to the satisfaction of MOD Project Delivery Function Head. Problem to Be Solved Requirement (costed options) to support PD Strategy implementation: WP1.Organisational Design: Review Function organisational construct and current hub and spoke delivery model. Ensure clear delineation of roles and responsibilities, remove duplication of activities. WP2.Management Information (MI) and Tools: Develop MI requirements for PD Function driving consistency of MI/Tools. Update Transformation Data/Information Architectures, User Story and reporting Dashboards, expand to include all MOD Change Initiatives, sourcing data/info sources across Defence using Power BI to report. WP3.PD Standards development: Ensure consistency/coherence of PD standards. Update KiD to amalgamate/cohere with Transformation material Develop PD artefacts/templates to enable evidence-based decision-making. WP4.MOD PD COE Programme Management Office: Support CoE to set up the functionality of a PMO; generate standard products and dashboards for MI, review team communication channels, recommending options to meet future challenge and needs of the Function. Transfer of knowledge. WP5.Support to PDCF Rollout (Assurance): Support rollout of IPA Project Delivery Capability Framework across Defence. Work with TLBs/FLCs/EO’s to assure consistency of role mapping/use of standardised role profiles and job descriptions. WP6.Culture: Support delivery of culture enquiries across full breadth of Defence using Cabinet Office model and building on work of MOD empowerment teams. Link to PD diversity and inclusion and strategic workforce strategies. Who Are the Users N/A Early Market Engagement Work Already Done Existing Team The successful bidder will be required to work with crown servants within the PD CoE, MOD Commands (e.g. Navy, Army, Air) and Enabling Organisations (e.g. DIO, DE&S, DBS). Interaction and collaborative working will be required with other suppliers who are providing contracted services within other areas in Defence. Current Phase Not applicable Work Location Ministry of Defence Project Delivery Centre of Excellence, Teak Level 0, Wing 1, Abbey Wood (North), Bristol, BS34 8QW Working Arrangments Onsite three days a week for face-to-face team meetings. Although the main base will be in Bristol, frequent travel will be required to London, Andover and other MOD Locations. Expenses can be claimed however will be limited to the equivalent of the crown servant (e.g. non-1st class rail travel). Alternative methods of communication such as skype will be supported in order to keep costs to a minimum. Security Clearance Minimum Clearance required: SC Additional T&Cs Skills & Experience Be able to identify and develop Frameworks and Methodologies in line with Project Delivery Best Practice Stakeholder and Communications management Experience in delivering successful Organisational Design within a federated organisation Behavioural insights and implementing major change within a complex organisation Nice to Haves No. of Suppliers to Evaluate 6 Proposal Criteria Technical solution Approach and methodology How the approach or solution meets user needs Estimated timeframes for the work How they’ve identified risks and dependencies and offered approaches to manage them Team structure Value for money Provide CV's for ALL people who will be delivering on the contract their approach and previous experience in delivering the required outputs, preferably in an MOD environment. Cultural Fit Criteria Be transparent and collaborative when making decisions Share knowledge and experience with other team members Work as a team with our organisation and other suppliers Can work with clients with low technical expertise Payment Approach Time and materials Assessment Method Evaluation Weighting Technical competence 60% Cultural fit 10% Price 30% Questions from Suppliers Budget range up to £300k until march 2020.