Finance & HR Outsourced Services

Tender description

The Defence Reform Act 2014 established the Single Source Regulations Office ("SSRO") as an independent regulator of the UK Government's procurement of single source military equipment and services. The SSRO is the custodian of the single source procurement framework and has a number of functions under the Act and the Single Source Contract Regulations 2014. The SSRO is seeking to award a contract for the provision of outsourced Finance and HR Support services. The SSRO requires these services to ensure the efficient and effective discharge of its functions. The Finance and HR Support services which the SSRO requires are summarised in the table below: Required Service Finance service Financial Accounting Services: maintain the integrity of the financial database and chart of accounts by undertaking periodic housekeeping and reconciliation routines on the General Ledger. Management Accounting Service: maintain the integrity of the structures (e.g. chart of accounts, activity centre structure, journal definitions) within the financial database. Resource accounts: ensure this element of the Annual Report and Accounts provides a true and fair view of the SSRO's financial position at the time of the preparation of the accounts. Payments to suppliers and employees: provision of a payments service via a secure environment within the parameters of available systems controls, for the upload of purchase ledger transactions, through to the production and dispatch of the required payment instrument, (including BACS and CHAPS). Payroll service Delivery of a payroll service that is legally compliant with all relevant HMRC submissions completed. The SSRO has 1 monthly payroll and its current resource is circa 50 employees. HR service Delivery of a fully managed integrated HR service that provides HR administration functions including self-service functionality. The SSRO is seeking to award the above outsourced service(s) to a contractor, which will run for a minimum term of 3 years.