Energy and related services

Tender description

EPC Certificates — 4 lots: Lot 1: Energy Performance Certificates (Non Domestic); Lot 2: Energy Performance Certificates (Domestic); Lot 3: Display Energy Certificates (DECS); Lot 4: Stock Condition Surveys. The Council requires a service provider experienced in the delivery of non-domestic energy performance certificates to provide quality Non-domestic energy performance certificates (NDEPCs). The service provider should have the capability and expertise to deliver Level 3, 4 and 5 NDEPCs. This is to enable organisations to assess the energy performance of its commercial assets and ensure that those not currently meeting the minimum energy efficiency standard of energy rating band E or above from 1.4.2018 can have energy conservation measures ECM’s installed to make them compliant, having regard to the regulations’ Seven Year Payback test. Overview of requirements In accordance with several European Directives on the energy performance of buildings and the Energy Performance of Buildings Regulations 2007, the Council/other organisations are legally required to produce a valid energy performance certificate (Domestic EPC) every time housing properties are to be let to a new tenant or sold. Introduction and context: The Council requires a service provider experienced in the delivery of non-domestic energy performance certificates to provide quality Domestic energy performance certificates (DEPCs). The service provider should have the capability and expertise to deliver Level 3, 4 and 5 DEPCs. This is to enable organisations to assess the energy performance of its commercial assets and ensure that those not currently meeting the minimum energy efficiency standard of energy rating band E or above from 1.4.2018 can have Energy conservation measures ECM’s installed to make them compliant, having regard to the regulations’ Seven Year Payback test. In providing these services, the successful supplier will be expected to deliver the following: — the production of DEC's by qualified Energy Assessors (EA’s) who are members of an accredited scheme in respect of the data they collect, hold and use, — where the sampling or multiple certification methodology is used, the production of DEC’s by EA’s that are qualified to do so, — the production of DEC's within ten working days of being notified of the requirement (subject always to the necessary access and data being provided), — the DEC that incorporates a summary of the energy efficiency rating of the property concerned, its environmental impact rating and recommendations to increase its energy efficiency performance, where necessary, — where a DEC is required, a survey of the property concerned to gather data about the building fabric, the extent of any insulation, the installed heating and hot water services and the fixed lighting, — where existing DEC input data is being used, a survey of the property concerned to validate the accuracy of the data provided and to ensure that it can be relied upon, — where a DEC is required, make all necessary arrangements with the site manager concerned or in the case of void properties, with a Council officer/other nominated contract officer(s), — the DEC's must be accompanied with an advisory report (AR) that contains recommendations for improving the energy performance of the building concerned, — the DEC and AR must be lodged on the national register and given a unique reference number. The national register is operated by Landmark Information Group on behalf of the secretary of state and can be found at www.ndepregister.com — the consistent reporting of data that has been gathered from a survey, — DEC’s and their full details must be electronically uploaded by the supplier to the Council/other organisation every two weeks (via a bulk upload) using relevant uploading software, — a copy of the DEC must be provided to the building occupier in A3 size for display purposes in accordance with the regulations. An electronic copy of the DEC and advisory report should be forwarded to the Council/other organisation in pdf format, — during the contract period the supplier will ensure that any existing DEC's and AR's are kept up to date and the Council/other organisation are notified at least one month prior to the expiry of any DEC or AR, — ensure the competence of the EA’s that produce the DEC's and conduct periodic quality checks on their work, — ensure that all personnel in providing the services have passed a basic Disclosure and Barring Service (DBS) check and comply with the code of conduct referred to hereunder and, — maintain close channels of communication with the Council’s/other organisation nominated contract officer(s). The Council requires a service provider experienced in the delivery of stock condition surveys across a Council/Association/end-user owned housing stock. The research is required to support the Council/association/end-user strategic planning. The main objectives are: — to improve knowledge of the general condition of a Council/association/end-user owned housing stock, — to identify the number, location and distribution of non-decent homes in the Council/association/end-user housing stock from the surveyed sample, — to review the asset management database schedule of rates to ensure quantities and prices set are a true reflection of market costs and that anticipated future spend forecasts are robust and future proofed, — to provide information on the energy-efficiency rating of dwellings using the Government’s Reduced Data Standard Assessment Procedure (RdSAP) to inform the Council/association/end-user plan for energy and carbon reduction measures, — to provide information to enable the Council/association/end-user to make more informed decisions about the targeting of housing resources specifically to determine spending priorities, — to provide information on the type and occurrence of dwellings with HHSRS hazards Bands, — to identify and develop on-going programme’s of work and major investment, — to ratify the data held against the decent homes programme which was completed in 2006.