Financial systems software package

Tender description

The Scottish Parliamentary Corporate Body (SPCB) is looking to appoint a contractor to provide a system or systems to process, record, report on and pay travel and expenses claims made by Members of the Scottish Parliament (MSPs), MSP staff and Scottish Parliamentary Services staff. The system must also be able to pay invoices direct to suppliers on behalf of MSPs. The purpose of this PIN is to identify potential service providers in the market who have the capability to deliver this requirement. The Scottish Parliament currently has a travel and expenses system in place for processing, recording, reporting and paying travel and expenses claims and invoices in relation to the Members’ Expenses Scheme and parliamentary business. The current system requires manual data input from hard copy travel and expenses claims and invoices. The SPCB would like to identify any suppliers that would be interested in developing, implementing and supporting a replacement travel and expenses system for the Scottish Parliament. The SPCB are looking for an easy to use system that allows for: — the effective online submission of claims, — digital copies of receipts and invoices to be held within the system, — at a glance updates of spend and budgets, — the production of reports tailored to SPCB requirements, such as recording carbon miles and producing data for the publication of expenses, — integration with the SPCB's finance system — oracle e-business suite (SEAS) hosted by the Scottish Government. The supplier would be required to work with the Scottish Parliament to ensure any system can meet the Parliament’s particular travel and expenses requirements. The supplier would be required to host and maintain the system for the duration of the contract. Any suppliers able to provide this service, or wishing to request further information, are invited to contact procurement@parliament.scot by 19.9.2019.