The Digital National Asset Register Proof of Concept - Bespoke Solution

Tender description

Why the Work is Being Done The Authority is the only body in central government with existing access to estates data across multiple public bodies and plans to extend this access further. By 2021, UK strategic building and property data for nearly all government and public sector bodies will be available to the Cabinet Office, offering a single, trusted view of all public estate assets. A cloud-based system to collect, manage and analyse this data will provide insight on the public estate to Departments, cross-Departmental programmes, Parliament and the public, leading to greater public transparency. Additional analytics capability will also support better strategic property decision-making. Problem to Be Solved OGP’s electronic property information mapping service (e-PIMS) is used extensively across government with data, for the vast majority, manually updated. Analytics and upgrade potential are limited. The Authority requires greater self-service capability to: • import data from multiple sources automatically • ensure input data accuracy • create dashboards, reports and geo-spatial outputs • manage user access to the data and views The Authority requires a cloud-based Proof of Concept that uses software components that are readily available Commercial-Off-The-Shelf products integrated to meet the requirements. Solutions based on pre-integrated components in a single offering will be procured in a separate exercise. Who Are the Users As a Department analyst, I need to view available properties and associated information on a map/ dashboard so that I can decide on the best location for my Department. As an OGP analyst, I need to access socioeconomic data myself and create a private overlay on a map so that I can understand the impact on local communities of relocating staff. As a Public Sector Property Manager, I need integration with my property management system to automatically extract information at periodic intervals, in addition to manual entry capability, so that reporting commitments are met without manually re-entering data each time. Early Market Engagement An RFI was issued in October 2018 (CCS Ref 00343874; Strategic Property Analytics Platform) to conduct a soft market test for the functional and non-functional requirements of a new system. The exercise concluded, within the limits of the responses received, that • There was sufficient market interest from system integrators and specialist Business Intelligence and Geospatial service providers • From a technical perspective, the business requirements could be met by existing, or combinations of existing, products. • There was a mix of pre-integrated solutions using in-house developed technology as well as bespoke technology stacks • There were sufficient case studies of property data aggregation from multiple sources, the use of GIS tools for display and analysis and dashboarding to conclude that the Authority’s requirements were achievable Work Already Done Use cases, functional and non-functional requirements for the full system have been defined. These were issued in the RFI, CCS Ref 00343874 and have undergone minor changes only since. The existing system is also explained in the RFI document. The subset of use cases and requirements for the PoC stage has been defined. Existing Team The OGP programme team comprises 3 main work groups (Programme Strategy, Digi-Tech and Property Data Standards and Governance). The work described in this specification will managed by the Digi-Tech workgroup lead, Graeme Thomson, who is also the Programme Manager. The supplier project manager will report directly to Graeme but will work with members of the other workgroups, for example in defining the data sources. 3rd party consultants, mainly providing specialist technology advice or reviewing technical designs, may also be part of the team. Current Phase Alpha Work Location 1 Horse Guards Road, London Working Arrangments Space in the Authority offices is constrained. Therefore, activities here should be restricted to kick-off meetings, requirements meetings, project progress review meetings (weekly) and system demonstrations. System design, configuration and testing should be carried out on the Supplier’s own premises unless a specific operational advantage in co-location is identified. Travel and living expenses to London should form part of the supplier’s price. The Authority uses Google Hangouts, Trello and Slack for collaboration and remote discussion. Review sessions should be scheduled at least 2 weeks in advance to ensure that rooms and attendance can be secured. Security Clearance All supplier staff should be Baseline Personnel Security Standard cleared. CTC cleared is desirable. Additional T&Cs Skills & Experience Potential Bidders must confirm they are already or will sign up to the CCS e-Sourcing Suite for the Evaluation Stage before the Shortlisting Stage submission deadline (Y/N) Potential Bidders must agree to abide by Crown Commercial Service’s Process for the Evaluation Stage (Y/N) Bidder has successfully implemented production-level property data or portfolio systems at a government or corporate international level. (Minimum of 3 named recent projects) (20%) Bidder has successfully implemented production-level Business Intelligence and GIS projects at a government or corporate international level. (Minimum of 3 named recent projects) (20%) Bidder has successfully integrated and managed multiple internal and external data sources (>15) on a single production-level platform. (Minimum of named 3 recent projects) (20%) Bidder must evidence current staff with experience of delivering work of the type listed in 3-5 above (20%) Nice to Haves Bidder has experience of delivering projects in a public sector context (10%) Bidder has experience of delivering projects using an agile methodology from requirements to operation (10%) No. of Suppliers to Evaluate 5 Proposal Criteria Approach to providing the Technical Solution (35%) Provision of Accessibility Functionality (10%) Risk, Project and Account Management (15%) Cultural Fit Criteria Team Working and Knowledge Sharing (10%) Payment Approach Fixed price Assessment Method Written proposal Case study Work history Reference Evaluation Weighting Technical competence 60% Cultural fit 10% Price 30% Questions from Suppliers Budget range budget is £100,000 to include • project management and scrum lead • solution and data architect • developer (portal, gis, reporting) • service hosting service availability and management per supplier standard