Business Analyst for new Renewable Scheme Process

Tender description

Summary of the work The BA would be required to work alongside Operational, Policy staff and external stakeholders to define data and develop new processes, reporting template, guidance documents and activity maps to support a new Renewable scheme as well as provide training to operational staff. Handover activities to internal Business Analysis team Specialist role Business analyst Expected Contract Length 8 weeks Latest start date Monday 9 September 2019 Maximum Day Rate £500 incl VAT Who Speclialist Work With The BA will be working with 1. Internal Ofgem Staff- Policy Team, Operational Team and other Business Analysts 2. External Suppliers What Specialists Work On 1. Work alongside Operational and Policy staff to develop New processes, reporting template, guidance documents and activity maps to support a new Renewable scheme 2. Work with 3rd party stakeholders to define the data to be collected from external suppliers and the format it is to be collected 3. Work with Suppliers to understand how their data will be captured 4. Work alongside internal Policy staff to train Operational staff on new Processes 5. Preparation of Handover documents of all work done to Business Analysis team Skills & Experience • Proven experience in business analysis • Business process modelling, analysis and design skills • Demonstrable expertise in various analysis techniques and methodologies • Experience of GDS guidelines and principles • Stakeholder management skills • Experience of producing and/or contributing to a range of documentation that may include presentations, briefings, business cases, training materials • Business process governance and policy management experience • Excellent communication skills Nice to Haves Knowledge of renewable energy support schemes Work Location Scotland, with occasional travel to London In suppliers premises or possibly by calls Working Arrangments Onsite as required and offsite at Suppliers premises where required. Regular team meetings with Project Team and Lead Business Analyst for Updates. No. of Specialists to Evaluate 10 Cultural Fit Criteria • Be a good team Player • Flexible approach to work • Happy to seek and take direction • Experinece in user research and user centred design practices Evaluation Weighting Technical competence 70% Cultural fit 10% Price 20% Questions from Suppliers 1. Where about in Scotland is the role exactly ? Glasgow 2. Will travel and accommodation be reimbursed for travel to other sites (i.e. London) ? Yes. All travel and accommodation expense is subject to internal policy. 3. Is there an incumbent already in post or is this a new position ? This is a new position 4. Can you confirm that the figure of £500 is indeed to include VAT please ? Yes it is Inclusive of VAT 5. Are there any specific analysis techniques or methodologies that lend themselves to the work required within this role? The successful supplier will work within an agile team using agile methodologies and will need to have strong Business Process Design, analysis and modelling skills. 6. Would you support flexible working? Yes subject to Project needs. 7. Hello, can you confirm if there is a current incumbent please? This is a new position 8. What is the work location in Scotland ? Glasgow 9. The timeline from submission of applications to start date looks very tight. On what date would the likely successful applicant hear that they have been selected ? Or is it likely that the start date will be delayed ? The successful applicant will be contacted between the 3rd and 6th of September. As with all roles, a delayed start date is always a possibility. 10. The role seems to involve a lot of travel to suppliers and also London. Will T&S expenses be covered for travel to suppliers and London? Yes. All travel and accommodation expense is subject to internal policy. 11. Where about in Scotland would the specialist be based? Glasgow 12. Will travel be expensed? Yes. All travel and accommodation is subject to internal policy 13. If a consultant has all but one of the essential skills but can show experience of similar is it appropriate to submit? Yes. The consultant may be considered depending on work history. 14. Will travel expenses to London and supplier premises be covered? Yes. All travel and accommodation is subject to internal policy 15. Is the office location in Glasgow? Yes 16. Would a 2 week holiday over the 8 week period be problematic? Yes. This project is subject to legislative deadlines. 17. Can the Authority confirm that the figure quoted for the maximum rate is to be inclusive of VAT ? Yes. This is inclusive of VAT 18. Where in Scotland will the BA be based?Will all travel from main site be expensed? The BA will be based in Glasgow Yes. All travel and accommodation is subject to internal policy 19. Is there an incumbent in this role? This is a new position 20. Is there an incumbent BA in situ? This is a new position 21. Looking at www.ofgem.gov.uk/contact-us, we can see Ofgem has an office in Glasgow. Will the specialist be based there or can they work from home? The specialist will be based in the Glasgow office as end users will need to be engaged. Flexible working is available subject to project needs. 22. What methodology is being used? Agile methodology 23. At what stage is the project currently? Initiation Stage 24. Will home working a few days per week be acceptable? Yes. Subject to project needs 25. Could you clarify the location of onsite requirements for this engagement in Scotland? Glasgow. Travel to London and other supplier sites may be required. 26. Will the travel to London be included in the daily unit price? Travel to London is not included in the daily unit price 27. Where is the primary location for this role in Scotland and how much travel is expected? Glasgow. Occasional travel to office in London and Supplier premises 28. The "Assessment Methods" only include Work History (CV). Will interviews also be conducted? There will be follow up Phone interviews and in person interviews as needed. 29. Within the 'How Suppliers will be evaluated' section, it states 'how many specialists to be evaluated', along with the answer 10. Could you provide further clarity to what this statement means? This means 10 candidates will be shortlisted from the initial submissions and evaluated. 30. Being a short term project would remote working be consider. then specialist can travel to supplier locations as and when needed. also be on site for reporting reviews etc? Remote working will be not be considered. 31. Can we ask if this is a discovery exercise? This is not a discovery exercise 32. Can you please clarify the following:1/ That the max day rate you've quoted is including VAT? Most on DOS are generally exclusive of VAT2/ Is there a current incumbent in the role?3/ Does the Consultant need any type of clearance such as BC, DBS etc 1/ Max day rate is inclusive of VAT2/ No, this is a new position3/ BPSS clearance 33. Most day rates are stated excluding VAT. You have stated incl VAT. To clarify, do you mean the maximum day rate is £416 excl VAT? If so, will you consider applications that are higher than £416 for shortlisting to interview, or will they be immediately rejected ? The maximum day rate quoted on the ad is inclusive of VAT. Applications that meet the essential criteria will be considered 34. Please could you be more specific about the location in Scotland? Also any security clearance required? Glasgow. BPSS Clearance required 35. Can you confirm the size and structure of the current team? This role will be assigned solely to the project defined in ad. The project team consists of Policy and Operation colleagues and a wide range of stakeholders. Regular contact with the Internal Business Analyst team will be required for Knowledge sharing purposes. 36. What is the likelihood of the assignment continuing beyond 8 weeks? The project is subject to legislative deadlines and as such the successful applicant will be working to precise dates. As with all projects there is a possibility of an extension 37. Is there a likelyhood of extensions beyond 8 weeks or will the call-off contract be for a maximum of 8 weeks? The project is subject to legislative deadlines and as such the successful applicant will be working to precise dates. As with all projects there is a possibility of an extension 38. Is there a chance of contract extension? The project is subject to legislative deadlines and as such the successful applicant will be working to precise dates. As with all projects there is a possibility of an extension 39. Would there be any extension? The project is subject to legislative deadlines and as such the successful applicant will be working to precise dates. As with all projects there is a possibility of an extension 40. Do you believe there is any likelihood of extending beyond the 8 week period? The project is subject to legislative deadlines and as such the successful applicant will be working to precise dates. As with all projects there is a possibility of an extension 41. Would there be any possibility of an extension please, and is the base Albion Street? With many thanks. The project is subject to legislative deadlines and as such the successful applicant will be working to precise dates. As with all projects there is a possibility of an extension. Primary location is Ofgem Glasgow Office. 42. Can the Authority confirm full office address please ? Primary Location will be Ofgem Glasgow Office 43. The application deadline is 2nd Sep with a latest start date of 9th Sep, and a shortlist of 10 specialists. When is shortlisting planned to complete? When are interviews planned to be held? Shortlist and interviews will be held between 3rd and 6th. 44. Do you require the proposed day rate to be inclusive of VAT? Yes Please 45. Please confirm that this contract will be outside of IR35 IR35 is dependent on the selected specialists' PAYE status and/or existing contractual arrangement with their agency where applicable. 46. Could you please confirm the IR35 status for this role? IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable. 47. Could you please confirm the IR35 status of this role? (inside or outside). IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable. 48. Can you please confirm the IR35 status of this position? IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable. 49. Can you please confirm the IR35 status of the assignment? IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable. 50. Is the role Inside or Outside IR35? IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable. 51. What is the IR35 status? IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable. 52. Does the business see this service sitting inside or outside of IR35? IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable.