Contract administration services

Tender description

Note: This is a request for information only, it is not an invitation to tender. The fleet operator recognition scheme (FORS) is run by Transport for London (TfL) by its appointed concessionaire in accordance with the Mayor's Transport Strategy. The main FORS Administration concessionaire (currently AECOM Ltd) contract runs until 9.1.2020 with potential to extend for an additional 2 years. During 2020, TfL wishes to separate out the Governance and Standards administration responsibilities to a new entity that will be de-linked from the main FORS Administration contract concessionaire. The services to be provided for Governance and Standards comprise of managing and administering of meetings and the administration of governance and the FORS standards. On Friday 6 September TfL plans to hold an FORS Industry Forum and is seeking expressions of interest from entities which may wish to attend and find out more. This is not a register to participate in the procurement. On Friday 6 September TfL plans to hold an autumn FORS Industry Forum and is seeking expressions of interest from entities which would like to attend and find out more about a potential competitive procurement for provision of the services to cover all or part of the time from 2020 to 2027. Attendance is voluntary and not required or evaluated and will not affect your ability to participate in any future TfL procurement. If you wish to attend the FORS Industry Forum, where there will be a briefing about the potential procurement and Q&A, you must first register Alex Berwin on AlexBerwin@tfl.gov.uk and you must submit an MS Office 365 form from this link: https://forms.office.com/Pages/ResponsePage.aspx?id=v2W9H-9d6k6mkqCJwlU0a5kmFpGzDIVIoyoPL8ejFLNUQ1VUMjNDWEtNMTlRS09SNlFPNThKOFlBSS4u You must submit this form ON OFFICE 365 using the link above only, to the FORS scheme by way of Governance and standards strictly on or before 12.00 20.8.2019. This will enable TfL to analyse the responses and collate the data (but not mentioning any entities by name except by permission) if useful to the industry for presentation on the day. Spaces are limited. FORS has continued to grow successfully since the appointment of the concessionaire and today has over 5 100 accredited operators, consisting of over 110 000 vehicles. There are now accredited operators across 17 countries and FORS is seen as international best practice. Please note that any of the services listed as below are subject to change/amendment by TfL at any time prior to if/when TfL proceeds with a procurement and TfL reserves the right to withdraw its intention to carry out this procurement or complete the procurement at any time. The services to be provided by the entity would comprise of managing meetings and administration of membership and groups such as: — Governance and Standards Advisory Group (GSAG), Executive Group and Working Groups, — appeals boards, — promote FORS through presentations at conferences, events, media and PR opportunities, — updating the FORS concessionaire. This involves setting up, controlling and managing: — membership and chairpersons of working groups using an effective rotation process, — the appointment of independent industry-respected chairperson(s) for GSAG, — voting rights and processes at decision points, — any conflicts of interest that may arise, — a certification body process for appointing auditing bodies, — publication of tri-annual newsletters, — single point of liaison with TfL and the concessionaire as required, — recording of decisions on policy made by TfL and other parties, — monthly and quarterly conference calls and meetings with the FORS concessionaire. Also administration of FORS Standards involving: — liaison with TfL at quarterly meetings and carrying out all administration required, — updating FORS standard every 2 years.