Telematics system

Tender description

East Riding of Yorkshire Council (the Council) is seeking to procure a vehicle tracking (telematics) solution and associated products and services. The system will be used to monitor and provide detailed information on the movement, location and operational performance of the Council’s fleet of vehicles. The solution is to be web-based, hosted externally (off-premise) to the Council by the service provider, and be accessible 24 hours a day 7 days a week. The Council requires the vehicle tracking solution to be supplied on a ‘HIRE’ basis. The Council will pay a fully inclusive monthly hire price per vehicle which covers the supply, installation and maintenance of a data recording device and associated equipment, monthly service charge and all other products and services required by the Council. East Riding of Yorkshire Council (the Council) is seeking to procure a vehicle tracking (telematics) solution and associated products and services. The system will be used to monitor and provide detailed information on the movement, location and operational performance of the Council’s fleet of vehicles. The solution is to be web-based, hosted externally (off-premise) to the Council by the service provider, and be accessible 24 hours a day 7 days a week. The Council requires the vehicle tracking solution to be supplied on a ‘HIRE’ basis. The Council will pay a fully inclusive monthly hire price per vehicle which covers the supply, installation and maintenance of a data recording device and associated equipment, monthly service charge and all other products and services required by the Council. The contract will be for an initial contract period of 36 months with 2 additional optional extensions of 12 months each (36 + 12 + 12), 60 months (5 years) maximum contract duration: — contract start date: 1.12.2019, — end of initial contract period: 30.11.2022, — optional extension period 1: 1.12.2022 to 30.11.2023, — optional extension period 2: 1.12.2023 to 30.11.2024. The contract end date for all vehicle tracking devices must be co-terminus in line with the contract end dates outlined above. Full details are provided in the tender documentation.