C16381 Systems Audit

Tender description

Why the Work is Being Done We are looking for a partner to conduct a comprehensive inventory of the systems being used across the Home Office. Some basic work has been performed recently, and we have some prior data which will accelerate and contribute to the final outcome. Problem to Be Solved Information about the makeup and characteristics of the existing IT estate is currently stored in a fragmented and inconsistent manner, and is not regularly maintained as things change. Without a clear, consistent and up-to-date view of the as-is situation, it is very difficult to plan and deliver initiatives to drive the desired changes. This inventory will form a baseline to feed into System Roadmapping and Lifecycle Planning, helping to determine what shared technology products underpin current and future direction. Who Are the Users The CTO function and Home Office governance boards need to be able to make effective plans and decisions based on clear, consistent and up-to-date enterprise-wide data. Early Market Engagement Work Already Done We have previously gathered some basic data for the purposed of identifying systems due to be decommissioned. This can contribute to the final outcome. Existing Team There is no existing team in place. The team will report into the Digital, Data and Technology CTO Function. Current Phase Not applicable Work Location Apollo House, Croydon. Some travel to other Home Office sites might be necessary. Working Arrangments Meetings and data collection exercises should be face to face on site. Report generation and other tasks can be done remotely. Security Clearance All staff must have CTC level security clearance prior to starting work. Staff not in current possession of CTC security clearance must be willing to undergo and capable of achieving CTC security clearance. Additional T&Cs Travel expenses will be paid for journeys outside the M25 with the prior agreement of the customer and in line with HO Policy. Subsistence will not be payable. £900 cap on day-rates to apply. SFIA grade caps may apply Skills & Experience • Evidence of delivering technical audits for organisations of a comparable size and complexity as the Home Office within the last two years (one example only). Evidence of the effectiveness of supplier’s tools and methodologies for technology audit (one example only). Evidence of showing systems roadmap insights and other benefits to client organisations from work done by the supplier on audits (one example only) Evidence of identifying risks, dependencies and impacts arising from the stakeholder engagement needed for the delivery of the outcomes (one example only). Nice to Haves Evidence of deploying evolvable and maintainable systems audit repositories (documents, processes, web sites and/or other tools) actually in use by client organisations (one example only) No. of Suppliers to Evaluate 4 Proposal Criteria Capability (Organisation and Team) Approach and Methodology Mobilisation including timeframes How they have identified risks and dependencies and offered approaches to manage them Team structure Cultural Fit Criteria • Ability to function effectively and collaborate in a multi-supplier environment • Ability to work in a manner in accordance with GDS Service Manual or equivalent https://www.gov.uk/service-manual Payment Approach Capped time and materials Assessment Method Written proposal Work history Presentation Evaluation Weighting Technical competence 65% Cultural fit 10% Price 25% Questions from Suppliers Budget range