Transactional Project Services 2 (TPS2)

Tender description

Why the Work is Being Done The work is to ensure that organisations that are part of the Home Office are able to continue to fully integrate with the HO and make use of technology capabilities. The second reason is to be able to support local HO capability where there may be skills which are not available or require developing and meet specific to the Business Area’s operational needs. Problem to Be Solved Deliver technology change in the wider HO Businesses , in a responsive way, through the use of skilled, experienced and qualified resources. The supplier will fulfil teams and specialists within the following disciplines: 1. Programme Manager 2. Senior Project Manager 3. Project Manager 4. Assistant Project Manager 5. Technical Architect 6. Solution Architect 7. Business Analyst 8. Business Consultant/Change 9. Project Management Office 10. User Researcher 11. Content Designer 12. Interaction Designer 13. Developer 14.Service Transition Manager 15. Service Architect Who Are the Users • HO PPPT Arm’s Length Bodies, including, but not limited to, GLAA (Greater London Authority) ,DBS (Disclosure Barring Service ), IPCC(Independent Police Complaints commission), HMIC (HM Inspectorate of Constabulary), SIA (Security Industry Authority) • HO PPPT-related Independent Enquiries • HO PPPT-related work at the National Crime Agency • Other PPPT project and programmes as required An arm’s-length body is an organisation that delivers a public service, is not a ministerial government department, and which operates to a greater/lesser extent at a distance from Ministers. The term can include non-departmental public bodies (NDPBs), executive agencies, non-ministerial departments and public corporations. Early Market Engagement Work Already Done There are a number of projects that are currently in flight and being undertaken by the incumbent supplier. These projects are at varying stages of completion and should a new supplier be successful in bidding for this work there may be a requirement to handover and transition these projects as seamlessly as possible. Existing Team The teams with which the supplier will be working will be different across the business units, although there is a single point of contact for the overall project as well as a single commercial lead. Current Phase Not applicable Work Location Home Office London Sites: 2 Marsham Street, Croydon, Hendon. Potential for working on site of ALBs offices. Other locations regionally as required. Working Arrangments Statements of Work will have specific working arrangements and base locations included. Typically the project team will be expected to be on client site 4 days a week with flexible working where required. Security Clearance All staff must hold or be prepared to undergo SC Security Clearance to operate on this project. NPPV may be required but this will be addressed on a case by case basis Additional T&Cs Standard DOS3 terms and conditions however any IP generated as a result of projects commissioned by the authority, shall vest with the authority. The work may be undertaken on a fixed price or T&M basis. Skills & Experience Ability to provide highly qualified individuals or teams with SC clearance at short notice. Ability to articulate client requirements and turn these into SOWs with deliverables and outputs. Ability to manage, report and provide weekly flash updates with progress updates of projects to the individual project leads, TPS2 project and commercial leads. Ability to provide the right level of resources in terms of grades and provide a full justification for the individual proposed against the job descriptions and day rates. Engagement across Business areas to understand the individual projects and work packages, including budgets, plans, creation of ROMs, and approval process etc. Ability to work with stakeholders of different level of technology maturity, ability to understand complex technology solutions etc. Reporting on financial metrics on spend to date and project status across the portfolio of projects. Experience of client side delivery and ability to deliver on time and to budget. Creation of ROMs,Impact Assessments, and going through approvals processes Nice to Haves Experience of working in central government department and delivering a similar offering to another government department. A pool of extensive in house resources and associate network,What the supplier will do to ensure availability of resource for particularly “in demand” roles Ability to work with challenging stakeholders, working with them to articulate requirements and turn them into meaningful SOWs complete with deliverables and project outputs. No. of Suppliers to Evaluate 4 Proposal Criteria Approach to project delivery and team Project Mobilisation, handover and transition Project management, budgeting and governance Applicable case studies and lessons learnt Value for money Cultural Fit Criteria Ability to work collaboratively with permanent staff and suppliers. Approach to knowledge transfer, upskilling and sharing of best practice with the client. Flexibility in approach in order to meet changing priorities and business requirements. Payment Approach Capped time and materials Assessment Method Written proposal Presentation Evaluation Weighting Technical competence 45% Cultural fit 10% Price 45% Questions from Suppliers Budget range up to the maximum value of £4.9m over the term. spend in 19/20 on equivalent coverage is likely to be approximately £1m-2m.