Financial systems software package

Tender description

Soft market testing exercise financial management systems. The Council wishes to collect information relating to the provision of financial management systems and help it in determining how the market would respond to a formal competitive tender for provision of services that would deliver the following objectives: — provision an up to date, modern, and robust, financial management system, — maximise the opportunity for further scalability, flexibility and development including adding additional modules should the Council consider expansion of further shared working/selling of services, — aim to improve financial processes in line with best practice standards and to achieve efficiencies in consistent business processes and reporting, — to deliver efficiencies through ease of use, improved business processes, maintenance and development, — be digital by design (i.e. accessible, allow ease of integration to other platforms outside of the core scope), — the application must be Cloud based, the preference being Software as a Service including a full disaster recovery service. The main requirements are specified at Appendix A, however the key modules to be provided are: Lot 1: — general ledger, — accounts payable/purchasing, — accounts receivable/debtors, — budget preparation, — VAT reporting, — reporting. Lot 2: — income management/cash receipting. The aim of this soft market testing is to understand the following areas: — capability of suppliers to deliver our requirements, — the potential level of interest in bidding for this contract, — indicative costs required to implement the system, any software licence costs, and ongoing support and maintenance costs. The Council wishes to collect information relating to the provision of financial management systems and help it in determining how the market would respond to a formal competitive tender for provision of services that would deliver the following objectives: — provision an up to date, modern, and robust, financial management system, — maximise the opportunity for further scalability, flexibility and development including adding additional modules should the Council consider expansion of further shared working/selling of services, — aim to improve financial processes in line with best practice standards and to achieve efficiencies in consistent business processes and reporting, — to deliver efficiencies through ease of use, improved business processes, maintenance and development, — be digital by design (i.e. accessible, allow ease of integration to other platforms outside of the core scope), — the application must be Cloud based, the preference being Software as a Service including a full disaster recovery service. The main requirements are specified at Appendix A, however the key modules to be provided are: Lot 1: — general ledger, — accounts payable/purchasing, — accounts receivable/debtors, — budget preparation, — VAT reporting, — reporting. Lot 2: — income management/cash receipting. The aim of this soft market testing is to understand the following areas: — capability of suppliers to deliver our requirements, — the potential level of interest in bidding for this contract, — indicative costs required to implement the system, any software licence costs, and ongoing support and maintenance costs.