Provision of Catering

Tender description

Clare Education Centre is seeking competitive proposals from suitably qualified companies to supply a range of hot and cold prepared food delivered to Clare Education Centre. The purpose of this Request for Tender (RFQ) is to establish a Framework Agreement which will be reviewed on an annual basis, subject to the successful tenderer executing a satisfactory three month trial period. The nature of business of Clare Education Centre is dynamic and fluid. The impact of such fluidity has an impact upon the level of catering required on a day-to-day basis. There are occasions and time-periods throughout the year when the requirement for catering services diminishes or ceases to exist. Examples of such time-periods include, but are not limited to; school holidays, public holidays and other “quiet periods”. This fluidity and movement in demand for catering services is an integral part of the tender. Clare Education Centre will not pay for such periods of diminished, low or in-activity and no compensation for such inactivity is available. The successful tenderer will receive as much notice as is reasonably possible prior to such periods of diminished, low or in-activity. In addition to the above, the fluid nature of operations in Clare Education Centre may result in a small increase or decrease in the numbers present for catering on any given day (over and above covers ordered at 10.30am). The successful tenderer will receive as much notice as possible after the 10.30am order time, but tenderers are required to make provisions for such situations, with a suggested 5-8% extra capacity available for such excess requirements. The cost of this allowance will be borne by the tenderer, unless such capacity is used in part or whole. In such situations Clare Education Centre will pay only for the actual capacity utilised.