Payroll management services

Tender description

River Learning Trust is a predominantly Oxfordshire based Multi Academy Trust with 1 school based in Wiltshire. The Trust presently comprises 20 schools as well as the Oxfordshire Teaching Schools Alliance — School Centred Initial Teacher Training provider. River Learning Trust is conducting a tender process to award a contract for the provision of ‘Payroll, HR Admin and Associated Services’. The contract is to commence in April 2020. The Memorandum of Information (‘MoI’) and Statement of Requirements (‘SoR’) accompanying this Contract Notice serves to provide high level information regarding the procurement of providers for the provision of services included within the scope of the Payroll, HR Admin and Associated Services contract. The contractor will be responsible for the provision of skilled payroll and HR administration personnel to provide an efficient, timely and proactive Payroll, HR Admin and Associated Services provision. In addition, they will be required to provide day to day support to the Trust’s on-site Payroll Manager as well as liaison with schools at an individual local level. Service provision should include, but is not necessarily limited to: — RTI compliant payroll software, — processing of all payroll information, — accurate and easy to interrogate reporting for monthly payroll checking before the pay run is finalised, — BACS payments to all staff, — provision of electronic payslips, — payment of monthly pension contributions to the Teachers’ Pension Scheme, Local Government Pension Scheme and maintenance of all appropriate records, — processing of all expenses, overtime, travel and other allowances, — preparation and submission of pension and other returns to statutory bodies including, but not necessarily limited to, HMRC, TPS and LGPS, — compliance with PAYE and any other relevant statutory and administrative regulations, — full ‘end of year’ service as required by HMRC including annual returns, P60’s and P11d’s, — production of management reporting, — integration with financial software, — compliance, — migration plan, — user support and training, — reporting and quality assurance.