Administration services

Tender description

Portsmouth Hospitals NHS Trust (‘the Trust’) intends to establish a framework to provide a range of NHS back office services, including financial, procurement, employment and data warehousing services, to itself and for the benefit of other public bodies. The Trust considers that the proposed Framework Agreement will enable the wider public sector to benefit from a streamlined services delivery approach. The Trust also believes that this proposed Framework Agreement offers a fantastic opportunity to assist those authorities who are under increased pressure to move to greater use of shared and outsourced arrangements as a means to reduce spending. Lists of all of such NHS Authorities, Trusts, Boards and other bodies can be found at: http://www.nhs.uk/service-search https://www.gov.uk/government/publications/arms-length-bodies/our-arms-length-bodies http://www.wales.nhs.uk/nhswalesaboutus/structure The provision of financial services and associated systems to support public bodies in the operational delivery of its financial duties. Lot 1 includes the following services: — accounts payable, — accounts receivable, — treasury management, — financial accounting (balance sheet control), — integrated financial and procurement system including: — general ledger, — fixed assets, — budgeting and forecasting, — system support, — VAT services. The Authority requires the supplier to provide a fully outsourced financial services solution. Covering but not limited to finance system), provision of an Enterprise Resource Planning (ERP) system, accounts payable, accounts receivable, treasury management, and accounting services, Vat services. This includes the provision of transactional processing services and system management and maintenance. The service to be provided can be delivered as individual standalone services or a fully managed service. The provision of a strategic procurement service to enable and assist the call authority to maximise its purchasing powers whilst remaining compliant with its internal policies (including procurement policies), guidance from the Department of Health and relevant EU Legislation. This will include the development of procurement work plan, analysis of spend data, accessing frameworks and the creation of contracts. Lot 2 will include the provision of a transactional procurement service that provides support to operational staff in sourcing items as well as producing and issuing purchase order numbers. The service will also provide product catalogues to enable the efficient ordering of common items along with the benefit of rich data that this provides. Lot 2 includes the following services: — strategic procurement, — transactional procurement, — materials management. The provision of a consultancy as well as payroll services and recruitment administration services. Payroll services include the processing of payment to staff and employees in line with a call-off authority's payroll process and requirements. Recruitment administration services offers support to the call-off authority's recruitment process including the advertisement of the authorised vacancies and affording administrative support to facilitate the recruitment process. Lot 3 includes the following services: — payroll service (including use of Electronic Staff Record (ESR) to correctly pay substantive and bank staff on a monthly basis), — processing of: — time and attendance, — expenses, — starters, — leavers, — changes, — absence, — recruitment administration (including the appropriate posting of advertisements for vacancies, working with managers to run the recruitment process, responding to queries from applicants, issuing relevant letters to applicants, obtain references, carry out ID checks and track active vacancies). The provision of a consultancy service as well as business intelligence and data warehousing solutions, in particular the potential to develop products and services which will enable NHS bodies to streamline, improve and deliver greater efficiencies to a call-off authority's operational functions depending on its needs and requirements, for example: to develop a system or solution which links the financial and non-financial information and in turn provides detailed reporting to enable it to intelligently manage its business. Lot 4 includes the following services: — business intelligence (including reporting), — service line reporting, — patient level costing, — data warehousing.