Financial systems software package

Tender description

The Authority requires the services of a suitable supplier for the provision of maintenance and support services for its Unit4 Business World software package. The Authority aims to return all application instances to fully supported software by, where applicable, upgrading the existing functionality in use which includes: — general ledger, — accounts payable and accounts receivable, — bank and cash, — fixed assets and depreciation, — purchase requisitions and purchase orders, — staff expenses, and — payment runs – Electronic Fund Transfers (EFT’s) and manual. THE Authority requires the services of a suitable supplier for the provision of maintenance and support services for its Unit4 Business World software package. The Authority aims to return all application instances to fully supported software by, where applicable, upgrading the existing functionality in use which includes: — general ledger, — accounts payable and accounts receivable, — bank and cash, — fixed assets and depreciation, — purchase requisitions and purchase orders, — staff expenses, and — payment runs – Electronic Fund Transfers (EFT’s) and manual. The Authority intends to adopt enhanced functionality, facilitating increased operational effectiveness and a better user experience, in areas possibly including the following: — introduction of web-shop style purchase requisitioning, — introduction of flexible analysis type reports, — introduction of budgeting tools to facilitate top down and bottom up budgeting, combined with the ability to run “what if” scenarios, — introducing greater flexibility about changes to organisation and reporting units, and — introducing enhanced task management to improve day-to-day operational control. Initiatives progressed will be in accordance with the detailed solution requirements as determined at the solution planning phase. It is a requirement that the corporate instance of the application be upgraded by the end of September 2019. The corporate instance will continue to be hosted “on premise” after this planned upgrade. Hosting of some or all of the application instances may be moved to the cloud at some point over the duration of the contract and this will be determined in due course.