Integrated Asset Management System

Tender description

Stonewaters current asset management data is managed in various systems and in different formats. This raises the risk of incomplete data sets, inaccurate data and compliance failures. In addition, the data is not integrated so there are multiple versions which causes issues for our staff and poor customer service. Finally we are unable to profile our current properties with capital investment and changes thereof we relying on inaccurate EXCEL spreadsheets. The asset management system is dependent on the following key functions: • Collection of stock data (through survey) • Smoothing and modelling of reinvestment needs • Contract management • Delivery of programmes of works • Compliance with statutory requirements, including servicing, risk assessments and testing • Financial, including budget creation and management; and component accounting • Energy management Vision On completion of this project, the asset management will be fully integrated; not only the separate functional areas outlined above, but also with other parts of the business. The project will ensure that all touch points are properly managed, with data transferring between different applications electronically without manual intervention. As the asset management function itself is integrated, it will enable colleagues to acquire a broader range of skills; there will be no requirement to limit individuals to an individual silo. This will allow greater resilience in managing the inevitable peaks and troughs in workload. Enhanced business intelligence capability will enable the system itself to predict areas of need and direct available resource to that requirement. When completing work, colleagues will be able to easily access documents and images, whether created by themselves, by team members, by other parts of the business or by third parties. Similarly documents and images created within asset management processing will be automatically recorded and held within a document management solution, that will allow other teams, other parts of the business and third parties access them (subject to permissions).