Pembroke School - Tender for Cleaning Services.

Tender description

The successful Supplier will be required to provide cleaning services at Pembroke School. Pembroke School is a mixed 11-18 comprehensive school of 1 207 pupils on roll in a rural area at the far south west of Wales. The school has many excellent facilities including a new purpose-built suite of science laboratories. There is a very fine sports complex on the campus consisting of 2 swimming pools, a large sports hall, two squash courts and a fitness room. In 2015, Pembrokeshire County Council announced plans to build a new school on the grounds of the existing school. The new school will be constructed and opened in time for the 2018-19 academic year, with the existing school demolished (with the exception of the science block) and replaced by sports facilities by summer 2019. The cleaning contract will commence on 1.1.2018 for an initial period of 3 years, concluding on 31.12.2020, with the opportunity to extend for a further period of up to 3 years at the discretion of the governing body. The contract shall commence in the current school; subsequently the cleaning provision shall transfer to the new school site. The successful Supplier will invoice the Client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client requires that the tendered amount of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The successful Supplier shall be required to provide an auditable staff sign in and out system. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. Please note that the Client's requirement shall be for 190 academic days, and 10 days periodic cleaning per annum. The Supplier shall provide a comprehensive cleaning service to the school site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. The school site must at all times meet health, safety and environmental standards appropriate to the site and its use and the successful Supplier must comply with the Client's health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the school site. Further information is provided in the procurement documents.