Property management services of real estate on a fee or contract basis

Tender description

Estate management services for the Borough Council of Wellingborough's Investment Property Portfolio, Facilities Management services for this same Investment Property Portfolio and Additional property-related services as required. These additional services must also be available to all district councils in Northamptonshire and also to the County Council based on the provider's tendered rates. The requirement for the provider to make their services available to all local government districts within Northamptonshire, will continue after local government re-organisation. This is expected Apr/May 2020 but at the time of writing has not been confirmed. The Borough Council of Wellingborough requires an Estate Management services provider to manage the Council's Investment Property Portfolio, to provide Facilities Management Services for this same Investment Property Portfolio and also Additional Property Services, as required. The estimated contract value of 2 250 000 GBP approx. is for the maximum term of the contract (3 + 1 + 1 = 5 yrs.), based on a fixed annual fee for the core Estate Management and Facilities Management services, respectively, provided to the Borough Council of Wellingborough, plus estimated annual expenditure on additional property related services, also provided to the Borough of Wellingborough. The demand for, and therefore the estimated value of, services that may be required by other district councils within Northamptonshire and the County Council is not known. Currently, the Council’s Investment Portfolio includes 110 separate properties with 221 let units providing a gross rental income of 2 640 000 GBP, 25 vacant units and 31 plots of land let on ground leases. The asset value is 58 900 000 GBP as at 31.3.2018. During the life of the contract it is inevitable that the portfolio will change in the light of operational and investment considerations. The investment portfolio is about 9,6 % vacant by ERV. The objective for the Investment Portfolio is: — to provide the Council with a managed asset, maximising returns and strengthening the underlying property portfolio, — to contribute to the income available to the Council whilst ensuring that the values of assets utilised are maintained and improved where possible and to offer a good service to the Council’s tenants and good value to the council tax and business ratepayers. Facilities Management services are required to support the maintenance and repair of the Investment Portfolio and must include all Statutory testing, Health and Safety matters and the proper use of service charge provisions. Budgets must be prepared by the Contractor for both reactive and planned maintenance and approved by the Council. Additional services that may be required by the Council include acquisitions, disposal and lettings, valuations, condition schedules, photographic schedules, dilapidations, party wall awards and consultancy services such as building surveying, quantity surveying, town and country planning, architectural services and project management. This is not an exhaustive list. These additional services must also be available to local government districts throughout Northamptonshire and to the County Council, at the provider's tendered schedule of rates. Short-listing questionnaires must be submitted by noon Wed 24th April and a minimum of 5 bidders will be short-listed and invited to bid. The Council is aiming to issue the Invitation to Tender (ITT) to short-listed bidders by 13th May with a deadline for bids of 7th June. The dates for the ITT stage of the tender may be subject to change. The Council is aiming to award by early July and the contract will commence 8.11.2019. The short-listing questionnaire and all the other tender documents will be available to download from the tender portal https://www.eastmidstenders.org and completed short-listing questionnaires (and later, tenders), must be up-loaded to this same tender portal too. Interested parties must register on the portal before they can access the tender documents. A link to the advert on the portal for this tender will appear in the corresponding contract notice on https://www.gov.uk/contracts-finder This same link to the tender portal will also be added to this OJEU notice.