Printing services

Tender description

Provision of bill printing to include: 1) Procurement/provision of stationery including paper, envelopes and leaflets; 2) Laser printing of bills and letters; 3) Mailsorting our bill and letter files, and adding a Mailmark barcode on the documents; 4) Enclosing ready for collection by downstream service provider to meet mailsort requirements; 5) During Annual Billing storage of mail for despatch to the downstream service provider over a number of days in accordance with a despatch plan; 6) Provision of process controls tracking data from receipt of files to the despatch of mail; 7) Provision of stock storage, stock reports and stock re-order alerts when re-order levels are reached; 8) Although not an essential requirement for the tender we would also be interested in a supplier who can also produce PayPoint payment cards for us. The cards have a magnetic strip and we would require the cards to be produced and then attached to a letter and mailed. The initial contract will be for a period of 3 years with the option to extend for a further 2 x 12 month periods. The supplier must be able to manage the printing and fulfilment of 12 to 25 000 items on a daily basis. In addition to daily files they should be able to manage the peak of annual billing. This will require a phased mailing over a 4 week period during February and March where approximately 730 000 bills will be produced. This is in addition to our daily file volumes. Approximate annual volumes: — daily bills 2,0 m, typically 3 pages Apr to Sept and 2 pages Oct to Mar, — daily Letters 2,1 m, 1 or 2 page documents, — annual bills 0,73 m, 3 pages, — outer envelopes 6,0 m, — return envelopes, 1,3 m, — leaflets 2,5 m. Assumes all bills and letters are printed on continuous white paper.