Event Management

Tender description

The British High Commission - Kingston is seeking a qualified event management firm that has capacity to undertake the following: - Coordinate the 2019 UK/Jamaica Fair to include full event set-up and pull-down of venue - Be able to coordinate and lead on invitation delivery; manage guest list and guest access to event - Engage in sponsorship management - Has demonstrable experience with social media coverage and media relations - Has demonstrable experience executing large scale, high guest count events - Has capacity to create bespoke images, design and venue features in line with theme (Innovation UK) of the event Minimum requirements: The 2019 UK/Jamaica Fair should highlight the innovation of the United Kingdom with the theme displayed throughout the venue highlighting the modern UK, showcasing emerging and new trends across the UK as it relates to technology; food & drink; education; environment and culture. Deadlines: Oral presentation - 8th January Proposal submission - 11th January Bid confirmation - 15th January Project start - 16th January (weekly updates) Venue set up - 5th February Event - 9th February Pull Down - 9th - 12th February Total cost: Please set out your proposed costs under the following headings: Venue (set up/décor/pull down) Guest management system Sponsorship management Professional management fee To apply: Your quote must be received by 17:00 on 11th January. It should constitute once copy in Excel format and one in Adobe Acrobat (.pdf) and submitted to helen.hart@fco.gov.uk with copy to racquel.peters@fco.gov.uk and heather.wright@fco.gov.uk suing the title: RFQ Response - BHCKIN-2019/1