HJIS Programme Direction and Clinical Oversight

Tender description

Why the Work is Being Done A new clinical records system is being deployed across the secure and detained estate. A service to provide expert programme including clinical safety oversight is required to support this. Problem to Be Solved Service required to support the programme teams with the following: 1. Provision of an expert programme direction and oversight service which includes specific senior clinical input regarding clinical safety 2. Manage various key stakeholders within the organisation and external parties 3. Support robust programme controls and governance 4. Strategic oversight of the HJIS programme 5. Liaison between operational HJIS team and central and regional NHS England H&J teams Who Are the Users There are approx. 5,000 end users who are currently being trained on the new solution and work across approx. 120 locations. Early Market Engagement Work Already Done Work has started in early 2016 and the successful partner will be fully briefed on the work completed so far and the programme of work to be completed. Existing Team The existing HJIS deployment team comprises a programme manager, regional project managers, trainers, system specialist and administrator. Current Phase Live Work Location This work is nationwide: regular attendance in meetings at London and Leeds is required. Working Arrangments The HJIS team works flexibly according to the requirements of the sites. Regular attendance at meetings in London and Leeds is required. Security Clearance All staff engaged on the programme must be security cleared to HMPSS SC level Additional T&Cs Skills & Experience 1. Have demonstrable success in the delivery of programmes within the last 12 months, using industry programme management methodologies within the Health and Justice Secure Residential Estate. 2. Demonstrable experience of successfully securing funding from NHS England investment committee 3. Clinical safety officer experience 4. Have demonstrable experience in reporting, planning, risk, dependency, financial and change management aspects of a Programme within the last 12 months within the Health and Justice Secure Residential Estate. 5. Demonstrable expertise in the transition of programmes into a live service environment within the last 12 months within the Health and Justice Secure Residential Estate. 6. Experience of SPINE compliant NHS Electronic Medical Records Systems 7. Extensive experience of delivering medical services within a secure and detained setting as a GP 8. Demonstrable experience of working at or below Ministerial Level Nice to Haves 1. Knowledge of the wider Criminal Justice pathway and the role of healthcare within that path e.g. liaison and diversion services No. of Suppliers to Evaluate 3 Proposal Criteria 1. Extent to which the proposal describes how the proposed service meets the 8 essential skills and experience criteria and 5 cultural fit criteria 2. Proposed solution/approach to NEL CSU’s request 3. Description of how incoming service will integrate with existing delivery teams 4. Team structure, organisational make-up and quality of submitted CVs. 5. Value for money of the proposed solution 6. Service quality - how do they ensure they are providing the right people for the job, how do they assure quality of delivery during the work package Cultural Fit Criteria 1. Need to describe how the supplier will collaborate with various senior key stakeholders across multiple organisations. 2. Need to describe how the supplier will offer a flexible approach 3. Need to describe how the supplier will operate in a workplace with mixed skills and experience 4. Need to describe how the supplier will provide an honest and transparent approach 5. Need to describe how the supplier will manage working across organisational boundaries in a very demanding, high-output environment. Payment Approach Capped time and materials Assessment Method Written proposal Evaluation Weighting Technical competence 60% Cultural fit 20% Price 20% Questions from Suppliers No questions have been answered yet Budget range £120-£150,000 excl vat