Environmental security control services

Tender description

1.1.1 The London Borough of Ealing (“the Council”) is working with the London Boroughs of Barnet, Harrow and Hounslow to put in place a joint arrangement for waste enforcement. This joint arrangement will supersede the individual arrangements which the Councils have. The Councils intend to let a new contract for a term of 2 years with an option to extend for 3 additional terms of 1 year each. Each Council will be a contracting authority for the purposes of the services contract. The contract will be open to new organisations to join as per the OJEU notice 1.1.1 The London Borough of Ealing (“the Council”) is working with the London Boroughs of Barnet, Harrow and Hounslow to put in place a joint arrangement for waste enforcement. This joint arrangement will supersede the individual arrangements which the Councils have. 1.1.2 The Councils intend to let a new contract for a term of 2 years with an option to extend for 3 additional terms of 1 year each. 1.1.2 Each Council will be a contracting authority for the purposes of the services contract 1.1.3 The successful provider will enter into one contract with the contracting authorities. The contract will be open to new joiners as per the OJEU notice and in accordance with the procurement documents and for this purpose there will be an additional generic pricing schedule which will form the mechanism by which the reference prices for a new joiner will be determined. The working assumption will be that new joiners will use substantially the same enforcement flow charts and the common specification as the existing partners and must use the majority of the generic bid back pricing schedule items. New joiners will be admitted by the parties mutually agreeing to vary the contract or some other appropriate mechanism. 1.1.4 Local Authorities throughout the UK can join this arrangement 1.1.5 The Council is carrying out this procurement using the Competitive Procedure with Negotiation under European Directive 2014/24/EU as implemented in the UK by the Public Contracts Regulations 2015 (Statutory Instrument Number 102, 2015) (as amended) 1.1.6 The Council will conduct a pre-qualification (SQ) exercise to identify suitable bidders to participate in this procurement. The top 3 highest scoring Bidders will be invited to tender (“The Bidders”) and to take part in the negotiating element. Should the gap between the 3rd and 4th highest scoring SQs be less than 2 % the Council will take forward 4 firms to the ITN stage. Under the “Clear Blue Water” principle the 5th firm will be taken forward if it is less than 2 % behind the 4th firm. 1.1.7 There is a strong ethos of collaboration underpinning the Joint Waste Enforcement consortium. Partners will be endeavouring to standardise procedures wherever possible to allow Bidders to generate economies of scale