Dartford Festival 2018 - 2020 (3 years) Infrastructure & Entertainment

Tender description

Dartford Borough Council invites you to tender for its Dartford Festival Infrastructure & Entertainment requirements. The Council is seeking to commission a Festival Organiser / Event Management Company to develop, manage and deliver a two day programme of events, activities and entertainment on Saturday 14th July 2018 between 12 noon and 7pm and Sunday 15th July between 10:45am and 6pm (starting with a local church service between 10:45am – 12 noon) in Central Park, Dartford DA1 1JP. Although only based on estimates, there is an average of between 15,000 and 20,000 people who have previously attended each Festival day. The Council wishes to appoint a contractor who can develop and grow the Festival, and would welcome ideas on the development of the future Festivals. It is essential the successful tenderer deliver to the public a safe event; that meets all the statutory obligations under relevant legislation including licencing and health and safety, ACoP’s. The successful tenderer will have experience of planning, scheduling and managing event builds on green field sites. They will be skilled at managing a wide variety of contractors, ensuring a high level of work is delivered and maintained. The successful tenderer will manage all aspects of production of the Dartford Festival in 2018, 2019, and 2020, i.e. it is a 3 year contract with one event each year. Once you have registered your expression of interest in this project, the nominated contact for your company will be sent two emails. The first will confirm your expression of interest and the second will contain a link to enable you to access all the project documents for this quotation. Should you fail to receive the email notifications, please login to the supplier homepage of the Kent Business Portal: https://procontract.due-north.com/Login and follow the steps below: 1. Click on the “Recently added” tab under the ‘Activities’ section 2. Click on the “Dartford Festival 2018 - 2020 (3 years) Infrastructure & Entertainment” title link 3. Click on the “Start” link in the second section The Project Information screen is split into 6 sections as detailed below: 1. Activity Information: contains general attachment information along with deadline and contact details 2. Attachments: links to all the project documents available 3. Terms & conditions: link to the project contract conditions 4. Deadline & Time Remaining: real time countdown and submission date 5. Messaging & Clarifications: link to read any project specific questions raised and answers provided along with the ability to ask questions 6. Response Controls: step by step wizard for uploading your completed tender submission The deadline for submission of your completed tender is: 12:00:00 on Monday 19th March 2018. If you are viewing this opportunity outside of the Kent Business Portal, follow the instructions below to see the advert and formally register your expression of interest: 1. Click on the following link to open the “Opportunities” page on the Kent Business Portal: https://procontract.due-north.com/Opportunities/Index?resetFilter=True&applyFilter=True&p=8691483f-2f3d-e711-80e1-005056b64545&v=1 2. Change the “Organisations” dropdown menu to Dartford Borough Council and wait for the screen to refresh 3. Click on the “Title” link for the “Dartford Festival 2018 - 2020 (3 years) Infrastructure & Entertainment” project 4. If you are a registered user of the Kent Business Portal click on the “Login and register interest in this opportunity” button in the top right of the screen otherwise click on the “Register free” link. Please note this opportunity has also been advertised as an OJEU Notice: http://ted.europa.eu/udl?uri=TED:NOTICE:69903-2018:TEXT:EN:HTML&tabId=1 Please note this opportunity has also been advertised on Contracts Finder: https://www.contractsfinder.service.gov.uk/Notice/647b1b79-4772-4471-9b76-33b1e9a0f14d Dartford Borough Council are administering the procurement process so if you have any queries please contact Dartford Borough Council’s Procurement Team by email: procurement@dartford.gov.uk Keywords: Event Entertainment, Festival Management, Event Management, Event Infrastructure