Office 365 - Options and high level plan to deliver email & productivity toolset for collaboration

Tender description

Summary of the work A costed options appraisal to determine approach to provide secure email, internal and NHS partner collaboration and productivity capabilities using Microsoft existing O365 licencing. Considering the Trust’s mobile and fixed client estate, user roles, existing licencing arrangements current infrastructure and strategy. Provide a high level plan to transition and deliver. Expected Contract Length 10- 15 working days Latest start date Monday 21 January 2019 Budget Range £5000 to £7000 Why the Work is Being Done To improve our service capability and offer best value for money. Problem to Be Solved To determine the Trust’s preferred approach to provide secure email and internal and NHS partner collaboration and productivity capabilities using the Trusts Microsoft existing O365 licencing. Who Are the Users 7000 email users within the trust. Work Already Done Options paper will contain 2 options: o Office 365 Mail o Office 365 NHS Hybrid (available from March) Previously discounted options include NHS Mail and accrediting our existing server for email. Existing Team The options paper will seek input from -Internal EUC and System team managers -Chief Information Office and Chief Clinical Information Officer -IM&T Senior Management Team -NHS Digital and Accenture (who run the NHSMail service and the NHSM2 tenancy) -Microsoft -London Fire Brigade and other Ambulance Services This work will be supported by a IM&T Programme Manager and Business analyst Current Phase Discovery Skills & Experience • Demonstrate approach and methodology provide evidence of previous Office 365 projects • Provide case study evidence of similar successful deployment • Demonstrate knowledge of NHSMail2 Nice to Haves Worked for other NHS Trusts Work Location Union St, London SE1 0LL, with occasional visits to other London office locations. Working Arrangments Regular presence onsite, 3 plus days a week for face to face meetings. No. of Suppliers to Evaluate 6 Proposal Criteria • Approach and methodology • How the approach meets the trusts digital strategy • Value for money Cultural Fit Criteria • Work as a team with our organsiation and other suppliers • Be transparent and collaborative when making decisions • Have a no blame cultuyre and encourage people to learn from their mistakes • Take responsibility for their work • Share knowledge and experience with other team members Payment Approach Fixed price Evaluation Weighting Technical competence 60% Cultural fit 20% Price 20% Questions from Suppliers No questions have been answered yet.