Software package and information systems

Tender description

The purpose of the competition is to contract for the following services: the provision, configuration, implementation and on-going maintenance and support of a system for the processing of financial activity and reporting for all Education and Training Boards (ETBs). The Department of Education and Skills as the Contracting Authority is establishing an Education Shared Business Services (ESBS) centre to deliver shared services to the Education and Training Boards (ETBs). Related to this public procurement competition, is the shared service for the delivery of finance processing which is currently being carried out by 16 ETBs on behalf of 750+ ETB schools/centres. In summary, the Services required comprise of: the provision, configuration, implementation and on-going maintenance and support of a System for the processing of financial activity and reporting for all ETBs. The Contracting Authority requires a fully hosted and managed Financial Management System (FMS) using a Software as a Service (SaaS) model. The Contracting Authority’s and the ETBs data (both the live and backup copies) must be hosted, stored and processed in Ireland. The Contracting Authority estimates that the expenditure on the Services to be covered by the proposed Services Contract may amount to some €5m - €16.5 million (excl. VAT) over the Term including possible extensions. Candidates must understand that this figure is an estimate only based on current and future expected usage. To enable the future evolvement of the Services and to ensure continuous efficiency and effectiveness, the Contracting Authority shall have the option to request the Successful Tenderer to provide additional functionality and enhancements related to the Services during the Term (including any extensions) of any Services Contract awarded pursuant to this Competition. The Successful Tenderer may be requested to provide, configure, implement, maintain and support such additional functionality and enhancements. In Stage 1 of the Competition, the Contracting Authority invites Candidates: — to register to attend an information session to be held on Wednesday 23.1.2019; and — to respond to the Pre-Qualification Questionnaire (PQQ) by Monday 11.2.2019.