Printed matter and related products

Tender description

The University of Derby is seeking Tenders from Suppliers for the production and delivery of its Undergraduate Prospectus for 2019 in accordance with this specification. There are additional options to extend the Contract on an annual basis to provide printing services for the 2020, 2021 and 2022 Under-Graduate Prospectuses. The University requires a single Contractor to undertake the printing, fulfilment and delivery services due to the time restrictions and importance of the requirement. The Contractor will be required to store print runs and use for fulfilment and further deliveries as required and called-off by the University. The Contractor’s fulfilment service must include the following: — Clear and accurate stock monitoring and reporting system to enable accurate forecasting and timely reprinting if necessary. Including emailed weekly reports from the Contractor to nominated University staff. — Must be turned around within 48 hours of the Contractor receiving the data (example shown at figure 1 of 7.3 of this document) from the University. — The Contractor’s system must be compatible with the University’s current data format as included in figure 1 of 7.3 of the specification. This file is generated by the University 3 times a week and posted to a SFTP. The University requires 35 400 copies of the 2019 Under-Graduate prospectus to be provided in two runs, as detailed below: — 1st run 19 000 to be delivered by 22.2.2019 at the very latest — 2nd run 16 400 to be delivered 26.7.2019 at the very latest 6.2.Artwork to be adjusted by supplier for any “bottle & creep” to allow for spine and spreads within book. Artwork scheduled must be available by 25.1.2019. Hard copy examples of previous work (prospectuses) undertaken of a similar specification to this job will be required as part of your tender response and, must be submitted within 3 working days of the Tender Return Date. Due to the requirement for the Contractor to provide cover letters and post out to individual addresses, data must be managed securely. The University will provide the Contractor with secure access to its secure portal. The Contractor must be GDPR compliant and provide details of how you will ensure any data resulting from this Contract will be managed securely in your tender response. The Contract Period is 1 year with options to extend for a further 2 12-month periods. This contract will not be divided into lots, as the nature of the requirement is such that it cannot be fragmented. The University has a single requirement for reasons of efficiency and resource implications.