Software package and information systems

Tender description

Derbyshire County Council is seeking to procure a county planning software solution and associated services which scope includes: — manage the Council’s planning function, — record and manage complaints and enforcement enquiries from receipt to completion including enforcement action taken and any associated appeals, — record and manage mineral, waste and county development sites and associated monitoring records including condition monitoring, — provide full interface between application, complaint, enforcement and site records, — manage the production of the minerals and waste local plans including web based consultations, — monitor legal agreements, — provide and manage workflow associated with strategic consultations, and — Support up to 50 System Users with varying levels of permissions. Derbyshire County Council is seeking to procure a county planning software solution and associated services. The Council is looking to replace three existing systems, PACS, the Council’s in house PDMS workflow system and INovem consultation package. In addition, the Council is also looking for functionality to allow the secure sharing of documents (currently done through Cryptshare) and monitoring of Section 106 Agreements currently recorded in an access database to replace the current manual process and provide closer integration with the externally hosted browser based CDP smart system. The project scope includes: — management of the Council’s planning function, — administer and manage complaints and enforcement enquiries from receipt to completion including enforcement action taken and any associated appeals, — record and manage mineral, waste and county development sites and associated monitoring records, — provide full interface between application, complaint, enforcement and site records, — manage the production of the minerals and waste local plans including web based consultations, — monitor legal agreements, — provide and manage workflow associated with strategic consultations, and — support up to 50 System users with varying levels of permissions, — implementation (including project management), — data migration, — training, — licensing, — standard and bespoke reporting, — software support and maintenance, — knowledge, training and skills transfer to allow the Council to use, administer, develop and support the solution, — integration to other Council systems, GIS and a planning application submission portal. The Contract term will be 3 years with an option to extend annually for an additional 3 years. This requirement has not been separated into lots for technical reasons including the need for seamless integration and implementation. Additionally, having a single lot will minimise Council resources for on-going support and efficient contract management. This Tender is being advertised in OJEU and a notice was submitted on 13.12.2018.