Photocopying equipment

Tender description

Norfolk Community Health and Care NHS Trust (NCHC) have a requirement for multi functional devices, print management software and associated services across a number of sites in Norfolk. NCHC are looking to establish a single supplier framework for the provision of multi functional devices, print management software, and associated services. This tender is to be run using the Competitive Procedure with Negotiation (CPN) procedure (Public Contracts Regulations Reg. 29). Norfolk Community Health and Care (NCHC) are seeking offers for the provision of Multifunctioning Devices (MFDs) and associated services. The object of the procurement exercise is: — to replace NCHC’s aging fleet of MFDs with new technology, — to reduce NCHC’s costs of printing, copying and scanning, — minimising the use of toner and other consumables — provide an optimised service, ensuring reliability and performance, — provide assurance of good information governance and data security as a “designed in” service. The term Installed Fleet refers to all MFD devices and associated equipment provided across all Trust sites under the management of this contract. NCHC will adopt a two stage process for contract implementation: Phase 1 Replacement of current fleet of MFDs. Bidders should advise on the best deployment of MFD resources across NCHC’s 38 sites (including numbers of machines, capacity, and any other functionality). Bidders will be expected to evidence their view on: — the optimum deployment of the number of devices, — the specification of each device, and — the location of each device. Phase 2 Print Reduction Programme – Upon successful implementation of the device roll-out, NCHC intends to embark on a print reduction programme. The Supplier will be expected to work with NCHC to support this programme.