Equal opportunities consultancy services

Tender description

This tender is a key PEACE IV community based project to positively impact young people Age 8-11 (Key Stage 2/Upper Primary School) for peace and reconciliation. Please note that the awarding of this contract remains subject to final confirmation of PEACE IV funding to Derry City and Strabane District Council from the SEUPB (Special European Union Programmes Body). Council have applied for the funding under a “modification request” (re-bid process) and expect to have the outcome of that by end August 2018. As the tender process takes up to 4 months, council and the PEACE IV Board have opted to advertise this tender now. Separated geographically into 3 lots, the tenders collectively cover the entire council area, with a deliberate over-representation in areas which need to maximise benefit from the PEACE IV Programme as a whole. Cross-border participants and programming are welcomed, particularly from those lots which geographically border County Donegal. Each lot in the tender has 3 key phases: Tender in each lot must deliver in phases over 6 months minimum but ideally 1 year with a finale event in 2020 (Approximately December 2018 – June 2020) as follows: Phase 1: Set up — establish staffing and/or project management structures, — finalise an agreed cross-community programme. This will include networking with local communities, relevant organisations and children to promote the project and finalise any tailoring of project (or sub-division of projects) to meet local needs and interests. — launch the programme formally with appropriate community engagement, press release and publicity, — recruit a minimum of 100 young people aged 8-11 to participate. Recruiting more than the minimum target will be a positive. The programme may have several elements, but each element must be cross-community and must ensure participants engage for a minimum of 26 hours spread over 6 months, ideally more. It is estimated however that to meet all the programme elements may require 48 hours contact time. The approach/methodology used within the programme is at the discretion of the tenderer but must ensure a positive impact on the 14 PEACE IV Specific Target Outcomes. The programme should build in at least a 15 % attrition rate (i.e. Recruit a minimum of 116 participants to ensure at least 100 complete the full sustained programme 26 hour/6 month requirement). Please note that participants already registered with other projects on the council’s local peace programme are welcome to participate, but cannot be counted as participants as duplication is not allowed. These participants collectively must cover the cross-community requirement of reasonably balanced PUL/CNR/BME representation outlined below. Phase 2: Delivery — manage, promote and deliver sustained cross-community programme with level of contact to SEUPB requirement and with content which clearly focuses on peace and reconciliation and establishing cross-community friendships, — ensure target participants and cross-community targets are reached, — ensure monitoring and evaluation requirements are met, — ensure communications requirements are met. Phase 3: Completion — monitor and evaluate the completed programme, — collate learning from the programme specific to their lot in a format which is useful to the local community for future work/sustainability as well as feedback to the funder. — produce a short digital media element with appropriate consent in place for participants (e.g. 3-5 minute film of project highlights and learning) which can be showcased at the end of the project and provided to the funder for communications purposes, — delivery an end of project final event/celebration (which may or may not be the same as the “Family Celebration Day”) for participants to share their learning and achievements with a wider audience. Each lot in the tender has 3 key phases: Tender in each lot must deliver in phases over 6 months minimum but ideally 1 year with a finale event in 2020 (Approximately December 2018 – June 2020) as follows: Phase 1: Set up — establish staffing and/or project management structures, — finalise an agreed cross-community programme. This will include networking with local communities, relevant organisations and children to promote the project and finalise any tailoring of project (or sub-division of projects) to meet local needs and interests, — launch the programme formally with appropriate community engagement, press release and publicity, — recruit a minimum of 100 young people aged 8-11 to participate. Recruiting more than the minimum target will be a positive. The programme may have several elements, but each element must be cross-community and must ensure participants engage for a minimum of 26 hours spread over 6 months, ideally more. It is estimated however that to meet all the programme elements may require 48 hours contact time. The approach/methodology used within the programme is at the discretion of the tenderer but must ensure a positive impact on the 14 PEACE IV Specific Target Outcomes. The programme should build in at least a 15 % attrition rate (i.e. Recruit a minimum of 116 participants to ensure at least 100 complete the full sustained programme 26 hour/6 month requirement). Please note that participants already registered with other projects on the council’s local peace programme are welcome to participate, but cannot be counted as participants as duplication is not allowed. These participants collectively must cover the cross-community requirement of reasonably balanced PUL/CNR/BME representation outlined below. Phase 2: Delivery — manage, promote and deliver sustained cross-community programme with level of contact to SEUPB requirement and with content which clearly focuses on peace and reconciliation and establishing cross-community friendships, — ensure target participants and cross-community targets are reached, — ensure monitoring and evaluation requirements are met, — ensure communications requirements are met. Phase 3: Completion — monitor and evaluate the completed programme, — collate learning from the programme specific to their lot in a format which is useful to the local community for future work/sustainability as well as feedback to the funder, — produce a short digital media element with appropriate consent in place for participants (e.g. 3-5 minute film of project highlights and learning) which can be showcased at the end of the project and provided to the funder for communications purposes, — delivery an end of project final event/celebration (which may or may not be the same as the “Family Celebration Day”) for participants to share their learning and achievements with a wider audience. Each lot in the tender has 3 key phases: Tender in each lot must deliver in phases over 6 months minimum but ideally 1 year with a finale event in 2020 (Approximately December 2018 – June 2020) as follows: Phase 1: Set up — establish staffing and/or project management structures, — finalise an agreed cross-community programme. This will include networking with local communities, relevant organisations and children to promote the project and finalise any tailoring of project (or sub-division of projects) to meet local needs and interests, — launch the programme formally with appropriate community engagement, press release and publicity, — recruit a minimum of 100 young people aged 8-11 to participate. Recruiting more than the minimum target will be a positive. The programme may have several elements, but each element must be cross-community and must ensure participants engage for a minimum of 26 hours spread over 6 months, ideally more. It is estimated however that to meet all the programme elements may require 48 hours contact time. The approach/methodology used within the programme is at the discretion of the tenderer but must ensure a positive impact on the 14 PEACE IV Specific Target Outcomes. The programme should build in at least a 15 % attrition rate (i.e. Recruit a minimum of 116 participants to ensure at least 100 complete the full sustained programme 26 hour/6 month requirement). Please note that participants already registered with other projects on the council’s local peace programme are welcome to participate, but cannot be counted as participants as duplication is not allowed. These participants collectively must cover the cross-community requirement of reasonably balanced PUL/CNR/BME representation outlined below. Phase 2: Delivery — manage, promote and deliver sustained cross-community programme with level of contact to SEUPB requirement and with content which clearly focuses on peace and reconciliation and establishing cross-community friendships, — ensure target participants and cross-community targets are reached, — ensure monitoring and evaluation requirements are met, — ensure communications requirements are met. Phase 3: Completion — monitor and evaluate the completed programme, — collate learning from the programme specific to their lot in a format which is useful to the local community for future work/sustainability as well as feedback to the funder, — produce a short digital media element with appropriate consent in place for participants (e.g. 3-5 minute film of project highlights and learning) which can be showcased at the end of the project and provided to the funder for communications purposes, — delivery an end of project final event/celebration (which may or may not be the same as the “Family Celebration Day”) for participants to share their learning and achievements with a wider audience.