Document management software package

Tender description

Provision of Electronic Document Management (EDMS), Digital Dictation (DD) and Voice Recognition (VR). The Trust’s key objective of early market engagement is to collate information and ensure any future procurement reflects suppliers’ offerings delivery models so that we best understand the full advantage of relevant innovations in clinical information applications. Suppliers should note that the PIN and any subsequent dialogue with suppliers are without prejudice to any subsequent procurement. We are keen to hear from suppliers who may be able to offer some or all EDMS, DD and VR functions or support functions for the implementation or benefits realisation of EDMS, DD and VR. Where part or complementary solutions are offered the supplier should indicate how they would integrate with other parts of the solution. Interested suppliers, or groups of suppliers, are requested to submit an initial PowerPoint style presentation (max. 12 slides), covering: 1) Overview: the solution/solution set and/or services on offer; 2) Strategic advantages: how the solution/solution set or services on offer can contribute to the Trust’s strategic priorities of efficiency, safety and quality of care (see below); 3) Architecture: architecture of the solution/solution set or services on offer, preferably in diagram format; 4) Relationships: indication of whether products/services/solutions are dependent on solutions from other vendors and if so, outline the preferred technical and commercial relationships; 5) Implementation and maintenance resources: typical delivery resource required from within the Trust, and an indication of hardware, network or other infrastructure costs required for optimal implementation; 6) Charges: indicative charges of proposed products/services/solutions; 7) Contact Information: main contact for liaison and enquiries. Presentations must be self-explanatory with diagrams and images supported by narrative text. In addition to the presentation: 1) Case studies: at least one case study/reference site in the UK health service; 2) Supporting material: appropriate sales literature, presentations, access to demo environment etc. Suppliers must submit their responses via the ProContract e-tendering portal by 9:00 a.m. on Monday 10th December. Any responses received after this date shall not be used. Suppliers who submit a response may be invited to a presentation to a group of Trust stakeholders, likely to take place on 18th December. Any suppliers who are invited to present should be informed by Wednesday 12th December. Suppliers can be assured that whether or not they participate in this stage (Invitation to present/hold face-face discussions) will have no influence on any subsequent formal procurement. The sample of suppliers selected will aim to improve the Trust’s understanding of the pros and cons of different overall approaches.