Home Office – Law Enforcement Portfolio – Landscape Mapping

Tender description

Why the Work is Being Done The Home Office and the National Police Chiefs’ Council are currently implementing a number of National Law Enforcement initiatives. These have been mapped onto an application landscape using a VMOST approach, together with a joined-up critical milestone timing plan. This work must be taken forward to enable a more effective portfolio management approach and ensure that the initiatives are operating in a complementary manner (identifying any overlaps or gaps), understand any critical dependencies and map the critical milestones so that the Police Forces are able to ensure their business readiness. Problem to Be Solved Maintaining engagement with the various programme teams. On boarding of further projects that come into scope; Collection and maintenance of project data including planning, risk and Dependency and critical milestone identification; Support and mange systems for reporting and governance. Benefits management; Implementation and improvement of a programme view; Continually refresh and keep current all portfolio data; Prepare management information across the landscape and specifically a connected and overarching view of the vision of these programmes in totality every 6 months within this parliament so as to provide a clear picture of the overall agenda for the digital transformation. Who Are the Users Users include but are not limited to law enforcement (Police Forces including Commissioners, National Crime Agency, etc), Home Office (Crime, Police & Fire Group and Digital, Data & Technology), College of Policing, Police ICT Co, Office of Security and Counter Terrorism. Early Market Engagement Work Already Done This requirement has been ongoing for 2 years and now enters a period of re-competition. A period of transition is expected between suppliers and should be provisioned for. Existing Team The supplier will be working with civil servants, NPCC & APCC staff, Police Forces, programme teams, the Police ICT Co and multiple suppliers across various strands of work for delivery of the programmes. Current Phase Live Work Location National Police Chiefs’ Council offices at 10 Victoria Street, London; Home Office London Sites: 2 Marsham Street and Croydon. Working Arrangments General office working hours, core 10-4, Monday – Friday. Expenses will conform to HO internal policies and will not be payable within the M25. Occasional travel to other Police Forces (or partner organisation) offices may be required. Security Clearance All staff must be security cleared (or be willing to be cleared) to SC level (required) along with NPPV3 Police Clearance (Desired). Additional T&Cs Standard DOS Terms and Conditions. Statements of Work can be T&M, Fixed Price or other. This Call-Off Agreement is one of a number of agreements across the law enforcement area and the Customer requires that no single supplier can perform both a client side management role and a delivery role in this space, unless expressly permitted by the Home Office. For the avoidance of doubt, the provision of client side management and delivery roles across different programmes and areas within the Home Office will be permissible. Skills & Experience Demonstrable evidence of ability to rapidly establish credibility with senior management in the relevant business areas within the last twelve months. Agility and flexibility to respond to changing demand and priorities e.g. from customer needs or own analysis within the last twelve months. Demonstrable experience of delivering portfolio support and advice at a senior level across multiple technology programmes within the last twelve months. Demonstrable experience of the creation and management of portfolio analysis models (e.g. VMOST) in a technology environment within the last twelve months. Demonstrable experience of reviewing landscape complexity and assessing opportunities for improvement to both business and technology stakeholders within the last twelve months. Proven capabilities and qualifications in portfolio and programme management within the last twelve months. Demonstrable evidence of establishing demand and benefits management processes across a broad programme landscape within the last twelve months. Demonstrable evidence of providing reports &assessments across the scope of work which are independent of suppliers working on constituent major projects (>£1million) &without potential conflicts of interest within last twelve-months Nice to Haves Demonstrate experience of working successfully in a challenging and complex public-sector environment. Familiarity with current Law Enforcement technology and related infrastructure, Policing strategy e.g. Policing Vision 2025, and Home Office priorities. Awareness of the current main digital projects in the policing space and likely challenges they will encounter. Experienced as a team; self organised having an ability to work on their own initiative and without constant direction. Access to a range of additional resource and networks. Proven track record of working in a multi-stakeholder environment and of bringing organisations together to deliver a shared objective. No. of Suppliers to Evaluate 3 Proposal Criteria Engagement and approach Mobilisation Team organisation and diversity Team members skills and experience Analytical Methods (VMOST) Structured approach to deliverables/ outputs etc. Cultural Fit Criteria Work collaboratively with permanent staff and other suppliers. Provide diversity of experience and ways of operating. Be open, honest and transparent. Share knowledge and participate in skills transfer. Have a committed, proactive and professional approach to work. Be flexible in adapting to meet changing priorities and business requirements. Payment Approach Time and materials Assessment Method Written proposal Work history Presentation Evaluation Weighting Technical competence 50% Cultural fit 15% Price 35% Questions from Suppliers Budget range