Mailing equipment

Tender description

This oultines the requirements for the support and maintenance of the agency's strategically preferred mailing platform by a single supplier. This document is aimed at potential suppliers for the support and maintenance of DVLA's mailing machinery and ancillary devices: Output Services Group (OSG) provides the agency with its print & mail functionality. It is responsible for producing the aAgency’s entire customer facing documentation and in 2016/17 despatched more than 93 500 000 items of mail to its customers. The operation is based over 2 sites within 5 miles of each other. The department produces a number of high volume output on a variety of different stationery types, the main transactions are: — V11 Tax reminder – 27 600 000 per year, — HRC Registration document – 17 500 000 per year, — Photo on licence (POL) 10 400 000 per year. OSG has a mailing machine fleet of 12 systems for which it is seeking support and maintenance, 7 on the Ty-Felin Site and 5 on the Morriston Site. This document defines the requirements for the support and maintenance of the agency's strategically preferred mailing platform by a single supplier. This document is aimed at potential suppliers for the support and maintenance of DVLA's mailing machinery and ancillary devices: Output Services Group (OSG) provides the agency with its print & mail functionality. It is responsible for producing the agency’s entire customer facing documentation and in 2016/17 despatched more than 93 500 000 items of mail to its customers. The operation is based over 2 sites within 5 miles of each other. The department produces a number of high volume output on a variety of different stationery types, the main transactions are: — V11 Tax reminder – 27 600 000 per year, — HRC Registration document – 17 500 000 per year, — Photo on licence (POL) 10 400 000 per year. OSG has a mailing machine fleet of 12 systems for which it is seeking support and maintenance, 7 on the Ty-Felin Site and 5 on the Morriston Site. The 12 systems consist of 4 high-speed mailers, 4 mid-range mailers and 4 plastic card mailing systems. The mailing machine fleet consists of the following equipment: — Bowe Plastic Card Systems x 4 (2 on each Site), — Bowe Premium Systems x 4 (2 on each Site), — Bowe Marathon Systems x 4 (3 on the Ty-Felin Site, 1 on the Morriston Site), — Guillotine Merger x 2 (1 on the Ty-Felin Site, 1 on the Morriston Site), — Drop Stack Guillotine (On the Morriston Site), — MB Bäuerle Folder x 1 (On the Ty-Felin Site), — Standalone Jet Vision Web Based Application Systems x 3 (Jet Vision is a camera integrity unit used to verify matching documents when a manual intervention occurs on the plastic card system. 2 on Ty Felin and 1 on the Morriston site), — The software running the Machines is the Bowe One system with Bowe Interactive Control and Operating system (BICOS).