CCT561 Project Management for ISS DII Exit

Tender description

Summary of the work ISS require SMEs with the knowledge and experience to lead and deliver the successful exit and transition of the MOD DII Contract. Coordinate multiple stakeholders to deliver a coherent transition plan through to successful execution ensuring that the MOD meets all of the Exit Obligations. Expected Contract Length 11 Months with an option to extend for 11 Months Latest start date Tuesday 2 January 2018 Budget Range Budget for the duration of the contract (including T&S) (Ex VAT): £311,934.00 Limit of Liability for T&S (EX VAT); £8,333.33 Why the Work is Being Done Defence Information Infrastructure(DII) is a secure network owned by MoD. It is used by the armed forces as well as civil servants. To minimise risk to ISS and MOD outcomes and benefits through following outcomes: (1) Manage the delivery and performance activities required to fulfil the exit obligations contained within the contract. (2) Manage DII exit activity with that of the procurement activity specifically in regards to MODNET Evolve but also more generally interacting with procurements across the portfolio. (3) Manage the agreed activities to be performed by the ATLAS Consortium in support of the successful bidders transitioning DII/MODNET services. Problem to Be Solved To deliver ISS obligations in the management of DII Exit coordinated with replacement procurements. Who Are the Users Cross Defence. To sustain capability whilst transitioning from incumbent Atlas to new suppliers. Work Already Done Some outcomes are already under development across ISS but others have yet to be addressed. Existing Team The team comprise a mix of Civilian and Contractor staff working across all aspects of planning, preparation, delivery and in-service management. Current Phase Live Skills & Experience • (1) Deep understanding and experience in transitioning from and to large complex IT contracts and the construction of contracts for same. (30%) • (2) Deep understanding and experience in commercial structures for interoperating Service Suppliers such as Collaboration Agreements, SLA/OLAs and incentives. (30%) • (3) Demonstrable, recent experience in setting strategy Government, secure, IT Systems.(20%) • (4) Recent experience within a complex ICT Service Management Framework, including the execution of projects/tasks through the effective and efficient engagement in cross-domain processes and Ways of Working. (10%) Nice to Haves (1) Senior/Board Level experience and or demonstrable experience in Senior Stakeholder engagement and management. (10%) Work Location Tasks will be managed out of MoD Corsham and this will require regular attendance at that site but delivery is expected to require attendance across a wide range of MoD and Supplier sites. Working Arrangments Tasks will be managed out of MoD Corsham and this will require regular attendance at that site but delivery is expected to require attendance across a wide range of MoD and Supplier sites. Security Clearance DV Clearance must be in place for at least one individual prior to the contract starting due to access to information relating to DII Exit. Additional T&Cs Working location and hours are to be by agreement with the immediate report and governed by the outcomes required. No. of Suppliers to Evaluate 4 Proposal Criteria Proposed solution and how it meets our needs, including: output descriptions, methods, activities, schedule, required information, dependencies, risks, tools, and impact on delivery of project benefits. Cultural Fit Criteria • (1) Working within a fast moving and complex ICT environment. (50%) • (2) Being a team player within a mixed ability team. (25%) • (3) Addressing problems with openness, honesty and transparency. (25%) Payment Approach Fixed price Evaluation Weighting Technical competence 60% Cultural fit 10% Price 30% Questions from Suppliers 1. Can the authority please provide confirmation of the IR35 status for this requirement. This requirement is outside of IR35. 2. Can the authority confirm if there is a current incumbent providing this service? There is an incumbent currently carrying out other elements of Exit, this contract arrangement terminates in Dec 17. The requirements within this tender are new so we are seeking to place a new contract. 3. How has the quoted T&S Limit of Liability been calculated as it is identical to a number of other NSOIT opportunities on Digital Outcomes which have different budgets and requirements? T&S has been based on previous similar requirements. 4. Is the quoted budget to cover the initial 11 month period or the initial 11 months and the 11 month option to extend? The quoted budget is to cover the initial 11 month period only. 5. Is it a requirement to have a DV cleared individual assigned throughout the entire engagement or just for specific activities at specific times only? If the former, would it suit part-time engagement by the DV cleared individual? At least one individual is required to hold DV Clearance throughout the engagement. It may suit a part-time individual with DV but flexibility would be required up to full time on occasion. 6. Would you be prepared to sponsor people to be DV? No 7. Would SC or CTC clearance be acceptable whilst DV was being applied for? At least one individual must have DV clearance prior to Contract Award.