Home Office Portfolio Planner

Tender description

Summary of the work The planning professional will provide visible and effective leadership, leading planning activities across the portfolio, including offering support at project /programme level. The successful candidate will develop a clear vision and standards, championing the use of best-practice project planning standards, tools and processes, building strong networks both internally and externally. Specialist role Programme manager Expected Contract Length 12 months = 264 days (assuming 22 working day month) Latest start date Thursday 1 November 2018 Maximum Day Rate £1000 Who Speclialist Work With The specialist will work very closely both with Home Office policy and Operational teams, enabling functions such as Technology and Commercial, and with PPM counterparts across the Department. What Specialists Work On 1. Lead the overarching planning work for the portfolio. 2. Provide expert advice for team members and the wider stakeholder community throughout the lifecycle of the different projects, including delivery of comprehensive knowledge transfer collateral. 3. Ownership and maintenance of the master project/portfolio plans, including dependency identification and mapping, and analysis and successful resolution of risks and issues. 4. Direct workstream leads to encourage and support the creation of detailed local plans to sit under the master project plans, including identification of future capacity and capability needs. 5. Lead the analysis of performance data, identifying areas of improvement and collaboration. Skills & Experience • Industry-leading knowledge of techniques for planning, monitoring and controlling programmes, including risk management, dependency mapping and resource allocation • Proven leadership experience of delivering similarly complex programmes / portfolios • Proven track record of engaging and managing multiple stakeholder groups, demonstrating expert influencing skills to obtain agreement and co-operation • Strong problem-solving skills with the ability to form reasoned conclusions and recommendations • Excellent analytical skills, demonstrating the ability to interpret, distil and present data insights • PRINCE2 Practitioner • Experience of working in Central Government Nice to Haves • Dynamic and adaptable, with the ability to balance and prioritise across a broad range of subject areas • Experience of working in the Home Office • Microsoft Project Professional Advanced user • Hold a recognised project planning qualification • Demonstrable experience of successful up-skilling / knowledge transfer to a broad range of stakeholders, including appropriate supporting examples • High degree of personal resilience and stamina • High tolerance for ambiguity Work Location 2 Marsham Street, London SW1P 4DF Working Arrangments The role will be based in Marsham Street but occasional travel may be required to other project team offices in Croydon and possibly Liverpool. Onsite for 5 days per week for face-to-face meetings with key stakeholders and various teams. Security Clearance The specialist must be prepared to undergo security clearance at SC level by the first day of the contract Additional T&Cs Standard will be used No. of Specialists to Evaluate 3 Cultural Fit Criteria • Work as a team with our organisation and other suppliers • Be transparent and collaborative when making decisions • Have a no-blame culture and encourage people to learn from their mistakes • Take responsibility for their work • Share knowledge and experience with other team members • Challenge the status quo • Be comfortable standing up for their discipline • Can work with clients with low technical expertise Evaluation Weighting Technical competence 55% Cultural fit 5% Price 40% Questions from Suppliers 1. Do you currently have an incumbent in place for this position? There is currently no incumbent in the role, however this post will be filled with a civil servant as soon as is practicable 2. What is the IR35 status?Is there a current incumbent? IR35 status: Outside IR35There is currently no incumbent in the role, however this post will be filled with a civil servant as soon as is practicable 3. Can you please confirm the IR35 status of this role? This role will be outside IR35 4. Is there an incumbent in this role? There is not an incumbent in this role, however this post will be filled with a civil servant as soon as is practicable 5. Please can you confirm whether or not this role will be outside IR35? This role will be outside IR35 6. Please can you confirm whether or not there is an incumbent in the role currently? There is not an incumbent in the role currently, however this post will be filled with a civil servant as soon as is practicable 7. You have stated up to £1,000 per day for this position. We have a ceiling on the rates we can submit for the application. Will you consider higher rates from us once we get to the next stages for the opportunity? No, the maximum daily rate is £1000 per day 8. Please can you provide further clarity regarding the seniority of the Programme Planner e.g. the team size the specialist will be responsible for, the budgets they will look after and the overall scale of the project? There are no line management responsibilities. The planning work will be part of a portfolio team comprising of a number of programmes, projects and workstreams. The scale of the portfolio is wide and varied. 9. Could you please confirm if this is new position or if there is currently an incumbent in the role? This is a new position as there is not an incumbent in the role, however this post will be filled with a civil servant as soon as is practicable 10. Can you please confirm the IR35 status of this role IR35 status: Outside IR35 11. Is there an incumbent in the position currently and will they be reapplying through DOS? There is not an incumbent in this role, however this post will be filled with a civil servant as soon as is practicable 12. Please can you confirm whether this role falls inside or outside IR35? The role falls outside IR35 13. Can you confirm if this opportunity has been assessed as Inside or Outside of IR35? This opportunity has been assessed as outside of IR35 14. We are looking to match the day rate you've stated but can't do that via DMP due to a cap on the day rate we can present here. Would you accept a updated rate (not exceeding £1000) quote if we get to the next stage? Weighting on price relates to that which is declared at the time of submission. It is not possible to subsequently change the day rate after this time. 15. Will a T&S budget be made available for travel outside of London. or is this to be included within the day rate There will be a T&S budget made available for any travel costs incurred outside of London. 16. Would you consider a candidate with central government experience but not with Home office? Yes, a candidate with Central Government experience but not with the Home Office will be considered as this falls under a ‘nice to have’ experience.