Non-residential property services

Tender description

MCA invites tenders for the provision of property professional services and it is intended that the successful Vendors will be responsible for all estate and works matters in relation to MCA properties throughout the contract area. England and Wales Setting Up Period: — Liaise with MCA on handover of records, — Collation and Analysis of Estate Data, — Liaise with Incumbent Contractors, — Liaise with MCA on Policies and Procedures, — Liaise with MCA on Estate Plans, — England and Wales Operational Period – Regular and Periodic Duties: —— Contractor Liaison; —— Ad-hoc Inspections and FMR update; —— Subcontractors; —— Works and Project Management; —— Planning Supervisory Duties; —— Feasibility Studies, Pre-Lease Surveys, Asbestos Surveys, Compliance Survey, Structural Surveys, Building Research Establishment Environmental Assessment Method (BREEAM) Assessments and Other; —— Planning Applications; —— Construction Design Management (CDM); —— Reporting arrangements; —— Handover Arrangements. — Scotland and Northern Ireland — Setting Up Period, — Briefing — Liaise with MCA on handover of records, — Collation and Analysis of Estate Data, — Liaise with Incumbent Contractors, — Liaise with MCA on Policies and Procedures, — Liaise with MCA on Estate Plans, — Scotland and Northern Ireland — Operational Period: —— Scotland and Northern Ireland Professional Expertise; —— Contractor Liaison; —— Ad-hoc Inspections and FMR update; —— Sub-contractors; —— Works and Project Management; —— Planning Supervisory Duties; —— Feasibility Studies; —— Pre-Lease Surveys; —— Asbestos Surveys; —— Compliance Survey; —— Structural Surveys; —— Building Research Establishment Environmental Assessment Method (BREEAM) Assessments and Other; —— Planning Applications; —— Construction Design Management (CDM); —— Reporting arrangements; —— Handover Arrangements. Property Management — Setting Up Period: — Briefing — Liaise with MCA on handover of records, — Collation and Analysis of Estate Data, — Liaise with Incumbent Contractors, — Liaise with MCA on Policies and Procedures, — Liaise with MCA on Estate Plans, — Property Management — Operational Period: —— Acquisitions; —— Disposals; —— Landlord/Tenant Relationships; —— Landlord’s Consents; —— Planning Applications; —— Neighbourly Matters; —— Service Charges and Insurances; —— Insurance Claims; —— Commercial Sub-Tenants; —— Annual Dilapidation Liability. — Dilapidations – Advising and negotiating on terminal dilapidations as required: —— Contingent Liabilities – As required; —— Rating – Advise on rating matters as required; —— Rent Reviews — As required; —— Lease Renewals — As required; —— Lease Breaks and Other Options — As required. — Rent Management, — Revaluation of the Estate, — Contractor Liaison, — Reporting arrangements, — Rationalising Title and Payment Obligations, — Handover Arrangements.