Repair and maintenance of public conveniences

Tender description

Tenders are invited for the supply of works and services in respect of the installation of payment entry systems with options for providing a fully managed service including income collection, cleaning, maintenance and all other operational costs for 13 no. Public Conveniences located at the following locations: — Skegness – Tower Esplanade PC’s; — Skegness – Lumley Square PC’s; — Skegness – Tower Gardens PC’s; — Skegness – Briar Way PC’s; — Skegness – North Parade PC’s; — Mablethorpe – Central Promenade PC’s; — Mablethorpe – Seacroft Road PC’s; — Mablethorpe – Dunes PC’s (not owned by the Council); — Mablethorpe – Queens Park PC’s; — Sutton on Sea – York Road PC’s; — Sutton on Sea – Roman Bank PC’s; — Louth – Eastgate PC’s; — Louth – Bus Station PC’s. Tenders are invited for the supply of works and services in respect of the installation of payment entry systems with options for providing a fully managed service including income collection, cleaning, maintenance and all other operational costs for 13 no. Public Conveniences located at the following locations: — Skegness – Tower Esplanade PC’s; — Skegness – Lumley Square PC’s; — Skegness – Tower Gardens PC’s; — Skegness – Briar Way PC’s; — Skegness – North Parade PC’s; — Mablethorpe – Central Promenade PC’s; — Mablethorpe – Seacroft Road PC’s; — Mablethorpe – Dunes PC’s (not owned by the Council); — Mablethorpe – Queens Park PC’s; — Sutton on Sea – York Road PC’s; — Sutton on Sea – Roman Bank PC’s; — Louth – Eastgate PC’s; — Louth – Bus Station PC’s. The Indicative Procurement Timetable will follow the time-line detailed below: 1) Invitation to Tender Issued: 20.7.2018 2) Deadline for Questions: 13.8.2018 3) Deadline for Bids: 20.8.018 at 12:00 noon BST 4) Evaluation: 20 – 30.8.2018 5) Supplier Interview: 24.8.2018 6) Full Council Approval: 10.10.2018 7) Standstill Period: 10 days 8) Contract Award: 22.10.2018 9) Initial Project Meeting: 5.11.2018 10) Contract Start: 1.4.2019 The Contract will be let for an initial period of 4 years intended to commence on 1.4.2019 with the option to extend for two further period(s) of four year(s) up to a maximum contract period of twelve years. However, it will be required that all payment entry systems are installed prior to the 1.4.2019 and sufficient lead in time will be required to complete this element of the works. It is intended that different options will be considered by the Council for the future delivery of Public Convenience provision within the district subject to further evaluation of returned Tender submissions. It is envisaged that a single supplier will be able to deliver all of the proposed Lots identified and if necessary suppliers may need to sub-contract certain elements where they may not be able to provide the works/service in-house. The Council reserve the right to accept a submission for any one or more of the Lots being Tendered as follows: Lot 1 — The supply and installation of payment entry systems including associated servicing and responsive maintenance repairs. Lot 2 — The provision of a cash collection service for all income generated via the payment entry systems. Lot 3 — The provision of a cleaning service including all associated cleaning materials and other consumables. Lot 4 — The provision of a fully managed service for the operation of the Public Conveniences identified.