Digital service for monitoring affordable housing - discovery

Tender description

Why the Work is Being Done The provision of affordable homes in Southwark is secured by the use of S106 legal agreements with developers. Southwark Council wants to ensure that affordable housing in the Borough is being accessed and used by those who need it. Monitoring of the ongoing provision of affordable housing units should be improved, with a data driven process to ensure that evidence-based decisions are made around the allocation and continuing use of affordable homes. Problem to Be Solved Affordable homes provision is checked at the start of the planning and development process but there is no ongoing monitoring to ensure continuity of supply. There isn't a current means of monitoring whether legitimate tenants are subletting a property or are no longer eligible for the band of rent they are paying. When homes are not being occupied by eligible person(s) this increases the need to build more affordable homes to meet the shortfall. Who Are the Users As a Planning Officer, I need to be able to be able to monitor the ongoing provision of affordable housing so that the right number of units can be provided. As a Planning Officer, I need to make evidence-based decisions on where there may be breaches in the use of affordable housing so that enforcement action is appropriately targeted. As a Resident, I need appropriate amounts of affordable homes to be created in the borough so that there is a continuing diverse supply of housing in my neighbourhood Early Market Engagement Work Already Done Work is underway to develop and up-to-date and accurate baseline of affordable housing data by working with providers to provide date on the units owned/managed by them. Existing Team Head of Service Planning Officer Digital Change and Innovation Manager Business Analyst UX Manager Current Phase Not started Work Location 160 Tooley Street, London and other London locations as appropriate Working Arrangments The work should be conducted in a collaborative and open way, working closely in a joint team with council officers and other interested stakeholders, including developers. Security Clearance Additional T&Cs Skills & Experience Provide a multi-disciplinary team, including user research, service design, front-end and back-end developers Demonstrate a track-record of user-centred design and Agile approaches Have delivered a service that’s been assessed against a government service standard Experience of developing design patterns that can be re-used for other services Be agnostic of any particular software, enabling us to consider a range of options to meet user needs Have delivered a service that integrates data from multiple sources, internal and external Nice to Haves Have knowledge of the planning system Have knowledge of property development processes No. of Suppliers to Evaluate 3 Proposal Criteria Approach and methodology How the approach or solution meets user needs How the approach or solution meets your organisation’s policy or goal Experience from a similar project How they’ve identified risks and dependencies and offered approaches to manage them Team structure, including skills and experience of individuals Value for money Cultural Fit Criteria Work as a team with our organisation and other suppliers Be transparent and collaborative when making decisions Share knowledge and experience with other team members Can work with clients with low technical expertise Payment Approach Capped time and materials Assessment Method Written proposal Presentation Evaluation Weighting Technical competence 60% Cultural fit 5% Price 35% Questions from Suppliers Budget range