Cleaning Services Framework - 2018

Tender description

Portsmouth City Council (the 'Council') is seeking to establish a framework agreement for the provision of cleaning services. The agreement will be awarded by 4th September 2018 to allow for service commencement on 29th October 2018. The framework agreement will run for 4 years during which time call off contracts may be let on an individual basis or for multiple sites. Contracts can be let on a suggested base term of 5 years with an option to extend to a maximum of 10 years. Longer base terms may also be allowed for on a variant basis where significant improvements can be demonstrated. The Council is aiming to establish a single provider partnership relationship with the top ranked provider from the procurement process. However, to provide for ongoing contingency & flexibility a further 4 providers will also be appointed onto the framework agreement. The framework may be used to let call off contracts on either a direct award or mini-competition basis. However, the option of using top ranked partner provider via direct award must be investigated to the satisfaction of the framework manager before the mini-competition option which will engage all 5 framework providers can be instigated. At all times the direct award option will only be in respect of the top ranked provider, subject to performance. In establishing the framework agreement the Council will invite providers to submit tenders for 8 sites with the estimated per annum contract value of ?300,957. The Council can only guarantee the demand for the committed sites contained within the SSQ documentation. The agreement will be available for use by all Council services, other than for those operated via the Council's Housing Revenue Account budget which has its own in house service. The agreement may also be accessed by Council Maintained Schools, Academy Schools within the City boundaries and Academy Schools outside of the City boundaries on the provision that the Academy Trust concerned is operating other schools that fall within the City boundaries. In the unlikely event that all options to access the framework agreement are taken up by these additional sites, spend via the agreement could increase by approx. ?7.6M per annum Procurement Timetable Set out below is the proposed procurement timetable. This is intended as a guide and, whilst the Council does not intend to depart from the timetable, it reserves the right to do so at any time. Publish Supplier Selection Questionnaire Tuesday 27th March 2018 Bidders briefing Wednesday 4th April at 15:30 Deadline for requests for clarification Friday 20th April 2018 at 23:59 SSQ submission deadline Friday 27th April 2018 at 14:00 Results of SSQ's issued Thursday 17th May June 2018 Invitation to te...