Grounds Maintenance Contract 2018 for Cambridgeshire County Council Park & Ride and Guided Busway Sites, and South Cambridgeshire District Council Housing Sites

Tender description

The Authorities wish to appoint a Provider to provide Grounds Maintenance services. SCDC The Provider shall be expected to undertake Grounds Maintenance services in accordance with thespecification, issued as part of the ITT suite of documents, to cover grass cutting to all open spaces, tree, hedgeand shrub maintenance and associated works. CCC Park & Ride Cambridgeshire County Council (CCC) currently maintain the following assets under the Cambridge Park &Ride / Busway team umbrella: • Trumpington Park & Ride site • Madingley Road Park & Ride site • Newmarket road Park & Ride site • Milton Park & Ride site • Babraham Road Park & Ride site • Longstanton Park & Ride site • St.Ives Park & Ride site • 25 km of Busway track and maintenance track • 17 local Environmental Management Areas (LEM’s) The Contractor will be required to provide the Council with services to all sites. The services shall include, butare not limited to: • Management and supervision of Grounds Maintenance activities • Supply of all equipment and materials • Regular monitoring of service provision • The provision of any other relevant monitoring information. The Council will not be prescriptive regarding the method or frequency of Grounds Maintenance services. It isfor the Contractor to determine these in order to meet the minimum standards. However, the Council retains theright to request tasks to be carried out more or less frequently if the Council feels that it is needed or not. As aguide we will provide present grass cut frequencies for the Busway and maintenance track areas which varyaccording to the area being cut as to the frequency of the cut required. The Council will require the Contractor to actively manage the Services and provide sufficient resources toenable effective and robust contract management. Four of the Park & Ride sites have areas set aside for wildlife. These require specific management plansto maintain and enhance species diversity. Where protected species have been found, the habitat must bemaintained for their benefit. Outside the areas specifically managed for wildlife the rest of the grounds shouldbe managed in a manner that is environmentally sensitive. The LEMs have their own specific maintenanceprogramme which will be provided. It is expected that the contract will last for an initial period of 3 years, with the option to extend for 2 furtheryears in 12 month increments, making a total of 5 years, and shall consist of a single contract to the successfulprovider, with both Cambridgeshire County Council (CCC) and South Cambridgeshire District Council (SCDC)party to the contract. Both CCC and SCDC shall nominate contract managers to manage their own elements of the contract, andthe contract shall be structured in such a way that if one party decides on full consideration to terminate theirelement of the contract early, this shall have no effect on the remaining body's element of the contract. Under this contract individual requirements for each site will be specified and priced according to a scheduleof rates agreed as a result of this tender process. It is difficult to predict the exact value of this contract as theAuthorities’ property portfolios are likely to vary over the contract term, but it is estimated that the total value willbe approximately £510,00 per year; £140,000 from CCC’s Park & Ride and Guided Busway Sites, and £370,000from SCDC’s sites. The contact awarded at the conclusion of this exercise shall replace the current shared contract the twoAuthorities have with an external provider, which began in 2015, and concludes in 4th October 2018. Potential Providers are required to tender for the requirement in its entirety; this process is NOT divided intolots, and it is not acceptable for a provider to not choose to or be able to service only one element of this requirement. Keywords: Grounds, Maintenance, grass cutting